Project Controls Specialist

Irving Oil • Saint John, NB

4d • Onsite

About The Position

As a Project Controls Specialist, you will support the successful delivery of capital projects and annual Turnarounds at our Saint John refinery by developing project baselines, monitoring performance, managing cost controls, and delivering accurate, timely reporting. Your goal will be to enable safe, on-time, and on-budget project execution through strong financial oversight, performance tracking, and governance discipline. Your success will come from partnering closely with cross-functional teams, maintaining reliable project data and controls, and providing clear insights that support effective decision-making across the project portfolio.

Requirements

• Strong understanding of project control processes and procedures, and project stage gates
• Ability to analyze cost and schedule data, identify drivers, and communicate insights clearly
• Strong knowledge of cost management systems and ERP systems is an asset
• Working knowledge of Primavera P6, with a strong understanding of project schedule fundamentals
• Ability to work under pressure, manage priorities, and always meet deadlines
• Proven ability to work under pressure, prioritize, multi-task and manage expectations
• Communication and presentation skills; able to tell a compelling story based on accurate data
• Proficiency with MS Excel
• Strong analytical and interpersonal skills with a desire to learn and grow
• Post-secondary education in Business, Engineering, Trades or equivalent experience
• Minimum 5+ years of experience in a directly related role

Nice To Haves

• Engineering, Construction or Project Management experience an asset
• AACE (Association for the Advancement of Cost Engineering) or PMP (Project Management Professional) designation an asset
• Experience in an industrial construction environment an asset
• Power BI experience an asset

Responsibilities

• Support the development of the project baselines including detailed costs estimates and P6 schedules
• Set up and maintain cost control tools from project initiation through close out
• Compile, validate and analyze cost data to produce accurate and timely project cost reporting to Project Managers, Portfolio Management and Leadership
• Facilitate the project Change Management process including field changes
• Analyze and evaluate progress and performance and assess impact on cost forecasts
• Manage contingency, escalation and draw down plans
• Review contractor and supplier quotes, identify variances, support the preparation of requisitions, and monitor status of purchase orders
• Validate source data and ensure integrity of processes affecting project success such as project coding, budget allocation, A/R, A/P project transactions
• Perform financial reconciliations between project systems and financial systems
• Build and maintain effective relationships with Project Managers and project teams including engineering, procurement & contracts, construction, planners, and contractors to ensure all project scope is properly represented in the estimate
• Contribute to continuous improvement

Benefits

• Access to a fitness facility
• Onsite medical team
• Café
• Annual bonus plan
• Pension plan
• Flexible Benefits Plan – In effect from day one and offers three levels of coverage to select from to meet your unique, personal needs
• Paid Vacation - Plus an annual option to purchase additional vacation, too
• Annual wellness allowance
• Paid personal care days
• 24/7 Employee & Family Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree