Project Controls Specialist

RPT Alliance•Houston, TX

About The Position

Provide technical and non-technical support as part of the project execution team in support of internal and external deliverables for all projects. This role involves developing and implementing Project Controls processes and procedures, consolidating and integrating cost and schedule data, supporting Project Managers with estimates and documentation, and managing the change workflow. The specialist will also be responsible for reviewing and incorporating external supplier/contractor cost and schedule reports, preparing detailed cost reports, and validating ETC. Additionally, the role includes schedule creation and maintenance, leading planning workshops, participating in risk assessments, developing progress measurement reporting, and preparing project reports to meet contractual obligations. The specialist will identify and assess cost/schedule irregularities, develop reporting structures, ensure reporting accuracy, assess supplier/contractor performance, and potentially lead a team of Project Controls Specialists. A key aspect of this role is promoting fluid communication, continuous improvement, and a collaborative, problem-solving attitude.

Requirements

Bachelor's degree in Finance, Business, Engineering, or related field preferred; equivalent experience considered.
Seven or more (7+) years of experience in project controls, project accounting, cost engineering, or scheduling roles.
Strong working knowledge of project control functions and project accounting processes, ERP systems and tools such as MS Dynamics 365, MS Project, Primavera P6 Professional, and Power BI.
Excellent facilitation, communication, and analytical skills - written and verbal.
High level of personal integrity.
Strong relationship capabilities.
High levels of creativity, persistence, curiosity, and enthusiasm.
The candidate should be a self-starter, possess strong analytical skills, and enjoy working in a multi-disciplinary environment.
Strong computer skills (MS Office).
Proficient in both written and spoken English.

Nice To Haves

Experience with Omega 365 Pims preferred.

Responsibilities

Develop and implement Project Controls processes and procedures.
Consolidate, organize, and integrate various cost and schedule data sources to align with approved WBS/Control Account levels.
Support Project Managers with estimate creation.
Create quantity take-offs and unit rate tables for use in cost estimates.
Support Project Managers with documentation/version control.
Ensure all changes to cost and/or schedule baselines are DOA approved prior to execution.
Lead management of change workflow execution and status reporting.
Review, validate, and incorporate external supplier/contractor cost reports into incurred cost and earned value calculations.
Assist with preparation of timely and accurate detailed cost reports based on input/coordination with the Project Team.
Provide data to support significant cost irregularities/trends and suggest corrective actions.
Assist with ETC validation by reviewing project schedules and verifying relationships to cost forecasts.
Prepare and issue detailed cost reports based on input/coordination with the Project Team.
Creation, assignment, and maintenance of schedule EPS, WBS, Activity Calendars, Activity Codes, Global Changes, and Resources.
Obtain Project Team buy-in/approval of all documented schedule assumptions and baselines.
Provide timely and accurate schedule updates based on input/coordination with the Project Team.
Review, validate, and incorporate external supplier/contractor schedules into the Master Integrated Schedule.
Validate schedule forecast accuracy, productivity, and produce variance analysis documentation.
Head planning workshops to define project schedule activity scope, relationships, and dependencies.
Provide all necessary inputs for and actively participate in risk assessment workshops.
Develop and maintain progress measurement reporting integrated with schedule.
Prepare and issue Project reports to meet contractual obligations.
Identify and assess significant cost/schedule irregularities/trends and suggest corrective actions.
Develop reporting structure and process to share project information with stakeholders.
Ensure cost, schedule, and progress reporting accuracy, and convey business analysis to stakeholders.
Ensure project controls reporting documents are produced and that they clearly reflect the schedule and timeline status, cost or budget considerations, changes, supplier performance, and other risk levels.
Assess supplier/contractor's performance and suggest corrective actions, if required.
Lead a team of Project Controls Specialists, Planner/Schedulers, and Document Controllers on a specific project or program.
Promote fluid, open, and consistent communication amongst all Project Team members.
Strive for continuous improvement across all areas of work.
Other duties as required.