Project Controls Specialist

University of MarylandBaltimore, MD
$61,000 - $68,000Hybrid

About The Position

University of Maryland, Baltimore (UMB) is currently seeking a Project Controls Specialist (Project Support Specialist) to join the Facilities Management - Architecture, Engineering, Construction Services.

Requirements

  • Bachelor's degree in Business, Construction Management or related field.
  • Two (2) years related construction business administration experience.
  • Experience with a Project Management Information System (PMIS) or any database is required.
  • Skill in relevant PC applications and program such as a Microsoft Office, e-Builder and Quantum or similar UMB financial system software.
  • Possess knowledge in construction project accounting. Must understand budget, funding, commitments and invoicing.
  • Knowledge of position requirements.
  • Knowledge of all applicable requirements, regulations, and laws.
  • Skill in effective use of applicable technology/systems.
  • Ability to effectively communicate both verbal and written thoughts, ideas, and facts.
  • Ability to work cooperatively with others and independently.
  • Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.

Responsibilities

  • Administer and maintain the PMIS, including user access, permissions, licensing, profiles, and project/workspace set up
  • Provide Tier 1-2 PMIS support: triage requests, diagnose issues, resolve routine problems, and escalate complex items to the PMIS Product Owner/IT/vendor as needed
  • Monitor system health and usage; identify recurring issues and recommend fixes, enhancements, or process improvements
  • Assist with maintenance of PMIS master data, templates, and standard structures to ensure consistency across projects
  • Support data quality and governance through audits, validation checks, and corrective actions
  • Support and maintain PMIS user guides, SOPs, FAQs, and quick-reference tools
  • Partner with Project Controls Manager, PMs, and other stakeholders to align PMIS configuration with project reporting, cost/schedule controls, and compliance requirements
  • Support PMIS-related reporting and dashboards by maintaining data sources, access, and standard views
  • Coordinate activities with CFSA, Budget & Financial Analysts
  • Enter data related to project funding, requisitions, project details, and invoice processing, and maintain process workflows
  • Design and deliver role-based PMIS training (new user onboarding, refresher sessions, advanced/feature-specific trainings)
  • Create and update training materials (slides, demos, exercises, job aids, videos, LMS content)
  • Host recurring PMIS “office hours” to provide real-time help, coaching, and best-practice guidance for users
  • Track PMIS training attendance, adoption metrics, user feedback; refine training programs based on needs and gaps
  • Support change management for PMIS updates/releases by communicating changes, training users, and coordinating readiness activities
  • Serve as a PMIS champion, promoting efficient workflows and consistent practices across teams

Benefits

  • retirement program (pension or optional retirement plan/ORP)
  • over 4 weeks of vacation accrued each year
  • 16 paid holidays
  • 3 personal leave days
  • unlimited accrual of sick time
  • comprehensive health insurance
  • professional learning and development programs
  • tuition remission for employees and their dependents at any University System of Maryland school
  • flexible work schedules
  • teleworking options (if applicable per job)
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