Project Controls Specialist

University of Maryland•Baltimore, MD

3d•$61,000 - $68,000•Hybrid

About The Position

University of Maryland, Baltimore (UMB) is currently seeking a Project Controls Specialist (Project Support Specialist) to join the Facilities Management - Architecture, Engineering, Construction Services.

Requirements

Bachelor's degree in Business, Construction Management or related field.
Two (2) years related construction business administration experience.
Experience with a Project Management Information System (PMIS) or any database is required.
Skill in relevant PC applications and program such as a Microsoft Office, e-Builder and Quantum or similar UMB financial system software.
Possess knowledge in construction project accounting. Must understand budget, funding, commitments and invoicing.
Knowledge of position requirements.
Knowledge of all applicable requirements, regulations, and laws.
Skill in effective use of applicable technology/systems.
Ability to effectively communicate both verbal and written thoughts, ideas, and facts.
Ability to work cooperatively with others and independently.
Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.

Responsibilities

Administer and maintain the PMIS, including user access, permissions, licensing, profiles, and project/workspace set up
Provide Tier 1-2 PMIS support: triage requests, diagnose issues, resolve routine problems, and escalate complex items to the PMIS Product Owner/IT/vendor as needed
Monitor system health and usage; identify recurring issues and recommend fixes, enhancements, or process improvements
Assist with maintenance of PMIS master data, templates, and standard structures to ensure consistency across projects
Support data quality and governance through audits, validation checks, and corrective actions
Support and maintain PMIS user guides, SOPs, FAQs, and quick-reference tools
Partner with Project Controls Manager, PMs, and other stakeholders to align PMIS configuration with project reporting, cost/schedule controls, and compliance requirements
Support PMIS-related reporting and dashboards by maintaining data sources, access, and standard views
Coordinate activities with CFSA, Budget & Financial Analysts
Enter data related to project funding, requisitions, project details, and invoice processing, and maintain process workflows
Design and deliver role-based PMIS training (new user onboarding, refresher sessions, advanced/feature-specific trainings)
Create and update training materials (slides, demos, exercises, job aids, videos, LMS content)
Host recurring PMIS “office hours” to provide real-time help, coaching, and best-practice guidance for users
Track PMIS training attendance, adoption metrics, user feedback; refine training programs based on needs and gaps
Support change management for PMIS updates/releases by communicating changes, training users, and coordinating readiness activities
Serve as a PMIS champion, promoting efficient workflows and consistent practices across teams

Benefits

retirement program (pension or optional retirement plan/ORP)
over 4 weeks of vacation accrued each year
16 paid holidays
3 personal leave days
unlimited accrual of sick time
comprehensive health insurance
professional learning and development programs
tuition remission for employees and their dependents at any University System of Maryland school
flexible work schedules
teleworking options (if applicable per job)