Project Controls Manager
About The Position
The Project Controls Manager will oversee a cost engineer and administrative staff responsible for the day-to-day transactional aspects of project controls. While this is a managerial role, the individual is expected to delve into details to resolve issues. They will provide expert advice to project executives, project managers, and project engineers on all cost-related matters, reports, and strategies. The role involves developing project-specific strategies, processes, and procedures to adapt to the project's evolving needs and ensure alignment with the prime contract. This position requires interaction with and review of data from subcontractors, summarizing it for the project management team. Additionally, the Project Controls Manager will have a client-facing role, engaging in regular meetings with the owner's site-based project managers and the owner's Project Controls Manager during financial reviews. A high level of proficiency in CMiC, the company's Oracle-based project management, job cost, and accounting software, is required within four months of employment.
Requirements
- 10 years of experience desired, including large, multi-phased construction projects.
- Proficient user of CMiC PM or similar project management software / cost database.
- Proficient user of Word and Excel.
- A good understanding of construction systems and sequence of construction.
- Experienced in management of teams or individual staff members.
- Good leadership, communication, and negotiation skills.
- Ability to chair and keep meetings on track.
- Technical and business writing skills.
- Knowledge of basic general contractor accounting practices.
- Working knowledge of construction insurances.
- General contracting experience required.
- Mature client-facing ability.
- AIA contract knowledge.
- Bachelors’ degree, preferably in construction or engineering.
Nice To Haves
- Owner experience an advantage.
- Complex external reporting.
- Mission critical experience preferable but not essential.
- Guaranteed maximum price knowledge and practice.
- PMP – optional.
- AACE membership- optional.
Responsibilities
- Provide independent, objective advice to support the project team.
- Specialize in monitoring, tracking, and analysis of budgets and costs.
- Perform statistical analysis to indicate project health, trends, and potential risks and opportunities.
- Produce and present the external monthly report to the owner.
- Develop and manage the change order process.
- Support and advise the project accountant at billing time.
- Check and test cost-related information and data.
- Provide on-site training (e.g., DPR best practices).
- Engage in dispute prevention and on-site dispute resolution.
- Produce the internal monthly status report.
- Oversee subcontract account management.
- Manage forecasting for labor, material, equipment, and other non-allowable costs and cash-flow.
- Handle owner reporting, project metrics, graphs, and tracking logs.
- Monitor CMiC (project database) for accuracy and maintenance.
- Perform housekeeping and comparison with the owner's financial records.
- Conduct ROM & budgeting Quality Control (QC).
- Develop key performance indicators for MEP and other key trades.
- Communicate best practices to the team.
- Hold on-site training and workshops as needed.
- Manage change management and QC.
- Oversee change orders compiled by PMs & PEs.
- Forward, negotiate, and resolve change orders with the owner for entitlement and dollar value.
- Track funding sources and their drawdowns (actual versus planned) and provide graphical representations.
- Provide contract administration advice on change orders, billing, payments, and time-related issues.
- Ensure governance and contract compliance.
- Resolve disputed or potentially disputed changes for scope and entitlement with the owner and sub-contractors.
- Provide checks and balances for all cost-related matters.
- Perform QC of the final billing package prior to issuance to the owner and train staff on reviewing subcontractor billings.
- Manage, forecast, and monitor owner allowances, contingencies, and DPR cost to complete.
- Review and identify surplus funds or shortfalls in contract sums.
- Hold discussions with project executives and the owner regarding savings or shortfalls trends.
- Liaise with the scheduling resource to discuss the relationship between schedule updates and costs.
- Ensure relevant change orders are entered into the schedule.
- Assist with developing and structuring document control.
- Assist the PX in the preparation of notices under the contract.
- Devise or improve the project controls filing structure.
- Assess team members' training needs, set goals, and targets.
- Conduct technical meetings for internal and external representatives.
- Participate in staff appraisals.
Benefits
- Variety of medical, dental, vision and wellness benefits.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
