Project Controls & Finance Administrator

WSP • Nanaimo, BC

7d

About The Position

As a Project Controls & Finance Administrator, you will support project delivery, financial accuracy, and operational excellence for CMS (Construction Management Services) Transportation West. You will work closely with Project Managers, Finance, Billing, Contracts, and construction supervision teams to keep projects running smoothly from setup through closeout. Your work ensures strong financial controls, streamlined processes, and reliable information that enables our teams to deliver impactful transportation and infrastructure projects across British Columbia. The Construction Management Services (CMS) group is part of the Bridges and Roads organization for Western Canada. It provides project supervision on both road construction and bridge construction, and geomatic services to transportation agencies in BC. It has been involved in a wide range of projects from extremely large projects like the Kicking Horse Canyon project, to culvert replacements throughout the province.

Requirements

• Strong understanding of project controls, financial processes, and operational workflows within a contract or project‑based environment.
• Experience with contract management, opportunity tracking, Oracle project setup, ORA workflows, and financial reconciliation.
• Proficiency supporting billing cycles, reviewing financial information, troubleshooting system issues, and coordinating with Billers and Project Managers.
• Ability to navigate multiple shifting priorities, manage concurrent projects, and maintain accuracy across complex data sets.
• Skilled in building strong working relationships with cross‑functional teams, providing guidance to Billers/Assistants, and supporting team operations.

Responsibilities

• Support monthly financial activities, including revenue estimates, PSR preparation, providing information to Finance, and contributing to annual backlog and pipeline updates.
• Coordinate contract and project setup activities, including MSA (Master Standing Agreements) and major project configuration, Oracle and ORA workflows, document support, and contract extensions or budget adjustments.
• Manage billing operations by preparing for monthly billing cycles, reviewing drafts with Billers, approving invoices, and resolving issues in Oracle.
• Support project controls functions through budget reviews, re‑baselining, project reconciliations, closeouts, and updates to project documentation and DLMs.
• Oversee RFP/RFQ coordination, including opportunity tracking, communications with internal teams, eRISP steps, adjudications, and escalation of issues.
• Provide ongoing support for survey projects through usage tracking, invoice preparation, equipment rate management, and weekly project reporting.
• Monitor accounts receivable, follow up with clients on outstanding amounts, and collaborate with Finance on status updates.
• Manage subconsultant agreements, supplier renewals, insurance documentation, payment investigations, and monthly IC (Independent Contractor) invoice processing.
• Support team operations by assisting with timecards, expenses, troubleshooting, purchase orders, and maintaining confidential information.
• Help maintain safety readiness through safety equipment procurement, document support, and participation in safety meetings.

Benefits

• Proudly Canadian – we are a Top 100 Employer in Canada for 2026.
• A global community of brilliant minds – your next idea, mentor, or opportunity is always within reach.
• Limitless opportunities start here. Whether it’s across the country or around the globe, we help you tailor your role to match your ambition — because your growth drives ours.
• Flexible work, real balance – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees