Project Controls Engineer

Cynet Systems • Riverside, CA

1d

About The Position

The Project Controls Engineer will be responsible for managing contracts and processing payments related to transportation projects. This role involves reviewing monthly invoices, processing reimbursement requests, performing data entry, and managing invoice coding for various project components. The engineer will also coordinate Independent Cost Estimates (ICE), conduct bid analyses, and organize bi-weekly project reviews to assess capital projects. Responsibilities extend to overseeing various on-call contracts, developing and enforcing cost recording standards, monitoring project performance, and reconciling project information to maintain audit-ready records. The role supports the administration of federal and state grant funding, resolves eligibility and scope issues, and analyzes project development and implementation status. Additionally, the engineer will track progress against timelines and funding requirements, prepare technical reports, maintain the Construction bid database, and develop systems for measuring project processes. Collaboration with the project team to assess cost and schedule impacts, support risk register development, and track project trends are key aspects of this position. The role also involves promoting initiatives related to Safety, Quality, and Diversity & Inclusion.

Requirements

• Bachelor's degree in Engineering, Construction Management, or a related field with 6+ years of Project Controls or cost-related experience; OR 10+ years of relevant experience in Project Controls or cost control in lieu of a degree.
• Proficient in Microsoft Office 365 software applications, including intermediate to advanced Excel and SharePoint skills, and Power BI.
• Knowledge of federal and state transportation funding sources and programming requirements, including discretionary and formula funding programs.
• Understanding of basic principles and practices of budget development, administration, invoicing, disbursement, and accrual.
• Ability to maintain accurate records in support of audits and reporting.
• Strong background in cost engineering functions, including cost estimating, cost control, and cost analysis.
• Knowledge of financial reporting systems and controller account codes.
• Intermediate understanding of engineering, procurement, contracts, construction, and startup/operations processes.
• Familiarity with engineering and construction management gained through formal education or hands-on experience.
• Demonstrates strong attention to detail and a rigorous commitment to accuracy, completeness, and quality control.
• Proactive in taking initiative on project tasks, including policy/technical research and coordinating with key stakeholders.
• Strong multitasking and prioritization skills to ensure efficient project delivery.
• Proven leadership in a collaborative, team-based environment.
• Results-driven with a strong focus on problem-solving and finding solutions.
• Project Controls.
• Cost Engineering.
• Cost Estimating.
• Cost Analysis.
• Microsoft Excel.
• SharePoint.
• Power BI.
• Budget Development.
• Invoicing.
• Grant Administration.
• Bid Analysis.
• Financial Reporting Systems.
• Excellent communication and presentation skills.
• Strong verbal and written communication skills.
• Ability to communicate effectively with stakeholders.

Nice To Haves

• Knowledge of Caltrans and/or FTA procedures and processes.

Responsibilities

• Assist in managing contracts and processing payments related to transportation projects.
• Review monthly invoices for professional services and contractor work associated with transportation projects.
• Process reimbursement requests and supporting documentation in accordance with applicable funding requirements.
• Perform data entry of invoices and review of Personnel Request Forms (PRF).
• Handle invoice coding for Right of Way, Planning and Programming, and subconsultants.
• Manage SharePoint invoice filing and historical data management.
• Coordinate Independent Cost Estimates (ICE) for upcoming professional services contracts.
• Conduct Bid Analyses by comparing proposals from different bidders and assess against previously prepared ICE.
• Coordinate bi-weekly project reviews with Project Managers and Project Coordinators to assess capital projects, including cost analysis.
• Oversee environmental, design, construction management, and geotechnical on-call contracts.
• Organize and direct the preparation of annual budgets specific to projects, including assisting with budget and/or funding analyses and tracking funding allocations.
• Develop and enforce requirements for cost recording, reporting, and analysis standards, programs, and reports.
• Perform ongoing monitoring and control of project performance, including funding, budget, and schedule status.
• Identify variances and develop recommendations consistent with federal, state, and local funding guidelines.
• Continuously update project funding databases and spreadsheets with the latest project information from project sponsors.
• Reconcile conflicting project information and maintain audit-ready records.
• Support administration of federal and state grant funding.
• Coordinate with Finance and project stakeholders to resolve matters of eligibility, scope, and timely use of funds deadlines.
• Research, compile, and analyze project development and implementation status.
• Track progress against timelines and funding requirements.
• Analyze data and prepare technical reports that summarize findings and support recommendations to decision makers.
• Investigate the needs for estimating or cost control data within specific disciplines or specialty areas.
• Identify and define data sources and techniques for acquiring necessary data.
• Maintain the Construction bid database.
• Analyze collected data, identify issues, and recommend corrective actions or improvements.
• Develop and implement systems for measuring project processes and analyze performance metrics.
• Assist in preparing cost data for proposals or contract negotiations.
• Manage project schedules to ensure alignment with deadlines and project milestones.
• Maintain funding schedules related to allocations, project updates, and expenditures.
• Work closely with the project team to assess the impact of project cost and schedule changes.
• Support the development of cost impacts related to the risk register.
• Track project trends and provide early warnings of budget or schedule deviations.
• Assist in coordinating with stakeholders regarding project cost and schedule matters.
• Actively participate in and promote initiatives regarding Safety, Quality, and Diversity & Inclusion.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level