Project Controls Assistant

Ballard Marine Construction•Neenah, WI

5d•$22 - $25•Onsite

About The Position

The Project Operations Assistant plays an important role in supporting field and project operations through accurate workforce data management, payroll support, and prevailing wage administration across active construction projects. During the first year, the primary focus of this role will be field time entry, payroll support, and prevailing wage administration, helping ensure employees are paid accurately, labor costs are properly captured, and project teams have reliable workforce data to support operations. Working closely with field teams, Payroll, and Project Controls, this role helps ensure labor information is entered accurately and payroll-related data is maintained in a timely manner. The position requires exceptional attention to detail, strong organizational skills, and the ability to manage high-volume data in a fast-paced construction environment. As the individual grows within the role, opportunities will expand into broader project operations and administrative support functions.

Requirements

High School diploma or equivalent
Driver’s License
2+ years of working administrative experience, preferably in a related role
Exceptional attention to detail and accuracy
Ability to manage high-volume data entry while maintaining accuracy and meeting deadlines
Strong organizational skills with the ability to prioritize competing responsibilities
Ability to review, validate, and reconcile workforce and payroll-related data
Proficient in Microsoft Office, with strong Excel skills
Strong verbal and written communication skills
Self-motivated with the ability to work independently and as part of a team
Ability to build strong working relationships with field personnel, project teams, and internal stakeholders

Nice To Haves

Experience with employee timekeeping and payroll processes preferred
Familiarity with prevailing wage projects and union/non-union pay structures preferred
Construction industry experience preferred

Responsibilities

Enter and maintain accurate field employee time records
Support prevailing wage administration by reviewing contract requirements and coordinating labor classifications and pay rates with project teams
Enter and maintain equipment job cost information
Maintain "Daily" inbox
Review weekly edit listings and control sheets for accuracy and completeness
File and maintain weekly project documentation in accordance with company standards
Support year-end audit activities through document collection and record maintenance
Assist with project setup and maintenance in company systems and project folders
Assist with Davis-Bacon/Prevailing Wage (DPW) project setup and maintenance
Enter, track, and close purchase orders
Assist with subcontract setup and verify required documentation is in place prior to payment
Enter and maintain contract, subcontract, and budget change orders
Change Order Entry (Contract, Subcontract, and Budget)
Process workflow coding and routing activities
Enter field reporting and forecasting information received from project teams
Support standard client billing activities
Assist with accounts receivable collections and invoice follow-up
Create and maintain subcontractor and vendor onboarding forms
Maintain project documents and records to ensure accurate organization and retrieval
Support project compliance activities, including labor reporting and subcontractor documentation
Provide general administrative support including invoice coding, crew list maintenance, travel coordination, fuel card administration, and other operational support activities
Perform other duties as assigned