Project Controls Administrative Assistant

Amentum•Idaho Falls, ID

22h•$26 - $32•Onsite

About The Position

Amentum delivers world-class solutions through the expertise, dedication, and collaboration of our people. We partner with our customers to solve complex challenges and are committed to fostering a workplace where employees can grow, succeed, and make a difference. We are currently seeking a Project Controls Administrative Assistant to support our Spent Fuel Handling Project. This project is located at the Naval Reactors Facility on the Idaho National Lab property. The Administrative Assistant role supports the Project Controls Manager and the broader Project Controls team by providing high‑level administrative, organizational, and coordination support.

Requirements

Experience in administrative support, preferably within project controls, engineering, construction, procurement, or related project‑based environments
Must be able to show proof of US citizenship (to comply with government customer requirements and/or applicable government regulations)
Strong organizational skills with the ability to manage multiple tasks and priorities.
Excellent written and verbal communication skills
Proficiency with Microsoft Office tools
High attention to detail, accuracy, and confidentiality
Ability to work independently and collaboratively with diverse teams

Nice To Haves

Experience with project controls processes such as scheduling, cost tracking, and reporting
Familiarity with procurement or contract administration workflows
Strong analytical and problem‑solving abilities

Responsibilities

Provide daily administrative support to the Project Controls Manager, including calendar management, meeting scheduling, and correspondence handling
Apply strong time‑management skills to prioritize tasks, manage deadlines, and ensure timely completion of administrative and project-related activities
Assist with preparing, formatting, proofreading, and distributing project documentation, reports, and presentations
Maintain and organize project files, logs, and records to ensure accuracy, accessibility, and compliance with company standards
Coordinate project meetings, including preparing agendas, recording minutes, tracking action items, and following up on assigned tasks
Facilitate communication between project teams, procurement, and other internal departments
Support the Cost Management group by collecting and verifying cost data, assisting with cost reports, and organizing documentation
Assist with procurement and contract administration tasks such as purchase requisitions, tracking purchase orders, and maintaining vendor documentation
Manage office supplies, resources, and general administrative logistics for the department
Support onboarding new project personnel by coordinating training sessions and maintaining access documentation
Perform other administrative duties as assigned to support effective project planning and execution