Project Controller, Ontario

Iconic Power Systems Inc.•Calgary, AB

5d•Onsite

About The Position

The Project Controller works in the Ontario Projects portfolio, reporting to the Financial Controller. Under direction from the Manager, Project Management and Director of Engineering and/or Project Manager, this role works closely with the Construction Supervisors and Operations to identify, monitor, control, and communicate project control and invoice information. The Project Controller is responsible for providing and maintaining accurate schedule and cost control information externally and internally. Accountable areas related to Projects includes change order documentation, budget variance, pipeline financial reporting, financial tracker cost and sales forecast and accruals, invoice review and submission, and client reporting. Other duties as assigned may include team/vacation coverage for Project Coordinators which include Intacct receiving, project schedule, equipment rentals and logistic coordination, RFI coordination and submission.

Requirements

College or University Degree in Business Administration or Finance. Related experience can be taken into consideration.
7+ years in a project-based role.
Knowledge of specifications and practices for high voltage construction, civil earthworks, construction contracts, schedule execution, and financial acumen required.
Demonstrated knowledge of health and safety practices and procedures in a safety focused workplace.
Excellent organization, analytical, problem-solving, time management, and planning skills.
Proficient communication and the ability to work with multiple stakeholders on the project.
Balances big picture thinking with strong attention to detail.
Tackle challenges with a solutions-focused mindset that benefits all parties.
Able to understand workplace-based problems and analyze them to develop appropriate solutions.
Demonstrate superior judgement in all areas of client interaction and finding solutions with construction personnel and the management team.
Proficient in Microsoft Project and Oracle Primavera.
Strong written and verbal communication skills.
Must have a valid Class 5 Driver’s License.

Nice To Haves

Design Build, Construction, Procurement, and Construction (EPC) Experiences are considered an asset.

Responsibilities

Identify, monitor, control, and communicate project control and invoice information.
Provide and maintain accurate schedule and cost control information externally and internally.
Manage change order documentation.
Monitor budget variance.
Perform pipeline financial reporting.
Manage financial tracker cost and sales forecast and accruals.
Review and submit invoices, and follow up on overdue invoicing.
Review projects for holdback to be released.
Provide client reporting as necessary.
Review project setup and coding.
Review overhead accounts to ensure accurate cost classification and correct where necessary.
Attend finance/project/operations meetings as appropriate to ensure accurate information in ERP system.
Provide team/vacation coverage for Project Coordinators, which may include Intacct Receiving, project schedule, equipment rentals and logistic coordination, RFI coordination and submission.
Maintain timely, tidy, and accurate project documentation.
Interact with the client in a manner that helps them understand Project deliverables and fosters strong client satisfaction ratings.
Ensure a good working knowledge of company resources and the workflow throughout the project life cycle.
Analyze the detailed work plan (execution plan) which identifies and sequences the activities needed to successfully complete the project from input of SME’s to the Baseline Estimate and Forecast accordingly for PM approval.
Analyze the resources plan (time, money, equipment, etc.) required to complete the project from input of SME’s to the Baseline Estimate and Forecast accordingly for PM approval.
Track and Estimate project financial forecast that meets or exceeds the proposal gross margin.
Create/Submit sales invoices and establish progress accruals in timely manner (Cost and Revenue) as required.
Track and Forecast Man hours and Equipment for PM Approval.
Create change orders as required, ensuring no work occurs without approval, unless authorized by PM. Change orders to be issued in a timely manner.
Review the quality of the work completed with the project team on a regular basis to ensure that it meets the client’s expectations.
Create/Update Project Schedule to Project Execution Plan in a timely manner.
Update RFI /Change Order Logs/Transmittal data assigned in an accurate and timely manner.
Complete client specific reporting in a timely manner, if applicable.
Assist Manager with Month End Financials.