Project Controller - Modular Construction

Atlantic Constructors • Richmond, VA

7d

About The Position

The Project Controller performs project financial administration for Modular Solutions, supporting Project Managers with accurate Vista entries, change order tracking, billing and invoicing administration, and recurring financial follow-up. The role helps keep project financial records current, complete, and aligned with approved budgets while reducing the administrative workload of Project Managers. Reporting to the Director of Business Operations, the Project Controller works as part of the project team and coordinates with Corporate Finance. Project Managers develop and manage change order scope and pricing and retain responsibility for project execution and invoice approvals. The Project Controller follows established financial procedures and approval requirements.

This is primarily an office role. Final compensation will be determined based on experience, education, licensure, skills, and other relevant factors. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

• Relevant education or experience in business, finance, accounting, mathematics, financial administration, or a related field; a college degree is not required when supported by relevant experience.
• Basic understanding of financial operations and ability to learn project budgets, billing, invoicing, and change order processes.
• Proficiency with Microsoft Excel and office applications, with the ability to learn Vista and related business systems.
• Strong attention to detail, accurate data entry, organization, and consistent follow-through across multiple projects and deadlines.
• Clear communication skills and the ability to obtain missing information, follow up professionally, and handle confidential financial information.

Nice To Haves

• One to two years of relevant financial administration, project accounting support, billing, or similar experience.
• Experience with Vista or another ERP system.
• Familiarity with construction, manufacturing, or modular operations.

Responsibilities

• Perform assigned project financial entries and updates in Vista using complete supporting documentation and required approvals.
• Maintain current records of contract values, approved budgets, change orders, billings, and invoices, and check that entries align with applicable project budgets.
• Identify missing information and discrepancies, obtain clarification from the responsible owner, and coordinate authorized corrections.
• Enter and track change orders in Vista based on scope, pricing, and supporting information provided by Project Managers and required approvals.
• Track change order submission and approval status, signed change documents, and revised customer purchase orders; follow up on outstanding items.
• Ensure approved changes are reflected in applicable financial records and carried through billing; flag missing documentation or budget discrepancies.
• Perform assigned billing and invoicing administration with Project Managers and Accounts Receivable, including preparing supporting information and completing assigned system entries.
• Track billing status and outstanding financial items; coordinate with Finance and Project Managers to resolve issues delaying invoicing or payment.
• Monitor outstanding vendor invoice approvals and follow up with Project Managers to support the required weekly review and approval cadence.
• Escalate overdue approvals, missing information, and unresolved financial items to the Director of Business Operations or appropriate owner.
• Participate in project status discussions to stay informed about changes, pending approvals, and financial actions requiring follow-up.
• Maintain clear action lists and provide updates on outstanding entries, changes, billings, approvals, and related financial documentation.
• When assigned, communicate directly with customers about missing revised purchase orders, financial approval status, and other financial administrative follow-up in coordination with the Project Manager.
• Maintain organized supporting financial records and provide backup coverage for other Project Controllers using consistent procedures.
• Perform other duties applicable to the position.

Benefits

• Medical insurance at no employee cost for employee-only coverage.
• Dental insurance at no employee cost for employee-only coverage; a separate dental insurance plan is also listed.
• Short-term disability insurance at no employee cost for employee-only coverage.
• Life insurance at no employee cost for employee-only coverage.
• Vision insurance.
• 401(k) retirement plan with company matching.
• Health savings plan with company matching.
• Wellness programs.
• Competitive benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed