Project Controller

Doyon Limited•Mud Bay, AK

20d•Onsite

About The Position

The Project Controller will work closely with our small Anchorage-based office team during this period, owning the day-to-day financial tracking of the project. This is a hands-on role suited to someone who has worked in a North Slope or arctic construction environment and understands the pace, the paperwork, and the cost structures involved. This position involves supporting a client’s exploration project in West Harrison Bay, located about 90 miles WNW of Deadhorse, AK. The project plans to drill three exploration wells from artificial ice islands in shallow nearshore waters during Winter 2026/2027. Preparations, including staging camps, drilling, and construction, will occur in summer 2026, with equipment pre-staged on shallow draft deck barges moored in the Kogru River and at the old DEW line site there. Equipment will mainly be loaded from West Dock in Prudhoe Bay via tug and barge. Site preparation and sea lift are scheduled from early July to late September 2026. Winter operations begin in late November with crews mobilized for ice construction. Between these phases, caretakers will monitor the site and equipment during the shoulder season.

Requirements

Direct experience in a North Slope or northern Alaska project environment is required — backgrounds such as rig clerk, ice road or winter construction administrator, or camp administrator, are well suited to this role
Solid understanding of AFE structure, cost coding, and invoice processing in an oil and gas or heavy construction context
Experience reviewing subcontractor invoices and progress claims for accuracy against contract terms
Comfortable producing clear, concise weekly cost reports
Strong Excel skills
Highly organized with strong attention to detail — accurate documentation and tidy files are a core part of this role
Able to work independently in a small team environment with limited hand-holding; proactive in flagging issues rather than waiting to be asked

Nice To Haves

Familiarity with marine, sealift, or construction cost structures and contracts is a strong asset
experience with QuickBooks is an asset

Responsibilities

Assist in setting up contract tracking systems to maintain visibility of open PO’s / Work orders, spend to date, and invoice approval workflow.
Liase with client's Accounting processes through Chief Administrative Officer.
Assist in coding and process contractor and vendor invoices against the correct AFE cost codes and work breakdown structure
Review invoices for completeness per contract — verify quantities, rates, and contract terms before routing for approval; flag discrepancies and follow up with contractors to resolve
Produce and distribute weekly cost reports showing actual spend versus budget by cost category, with clear variance commentary
Maintain the committed cost register, tracking all purchase orders and contracts to ensure committed but uninvoiced amounts are captured in the forecast
Manage the logistics budget line items and review freight invoices for accuracy against contracted rates
Identify and flag upcoming large invoices or milestone payments that will require a cash call, giving leadership sufficient lead time to arrange funding
Track and process change orders, ensuring approved scope changes are reflected in the budget and forecast
Liaise with contractors to obtain cost reports, progress claims, and supporting documentation in a timely manner
Provide general logistics support as needed: for example, helping to coordinate field trucks, contractor accommodation as needed.
Maintain organized, audit-ready cost files and documentation throughout the project
Prepare a clean handoff cost report and updated forecast at contract end for transition to internal management through the drilling phase
Serve as general receptionist in Anchorage office, supporting office team as necessary.