Project Control Specialist

Ethic Tech•Huntsville, AL

About The Position

The Project Control Specialist provides administrative and program control support for assigned government contracts, programs, and projects. The role supports project setup, billing, timekeeping, subcontractor documentation, contract modifications, reporting, and other program activities according to established processes and procedures. Working under established procedures and guidance, the specialist maintains project information in Unanet and other systems, prepares recurring billing and reporting documentation, processes approved program-related changes, and helps ensure information is accurate, complete, and submitted on time. The position works with Program Management, Accounting, Contracts, Human Resources, and other functional teams to support day-to-day program operations. The role also supports customer portal and time-management activities, routine subcontract administration, and Business Development and pipeline requests. It requires organized recordkeeping, careful handling of confidential information, and the ability to manage recurring tasks and deadlines. The schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m., with core hours from 9:00 a.m. to 3:00 p.m. The work may be performed with or without reasonable accommodation.

Requirements

Bachelor's degree in Business Administration, Finance, Accounting, Contract Management, or a related field; relevant experience may be substituted for the degree requirement.
Proficiency with Microsoft Office applications, particularly Microsoft Excel.
Strong attention to detail and accuracy.
Strong organizational and time-management skills.
Ability to follow established processes and procedures.
Ability to manage multiple tasks and meet recurring deadlines.
Effective written and verbal communication skills.
Ability to work collaboratively with employees across multiple functional areas.
Ability to maintain confidential and sensitive information.
Strong data-entry and recordkeeping skills with a high level of accuracy.
Ability to follow detailed instructions and established procedures, and to organize and maintain financial and program documentation.
Ability to learn multiple software applications and customer portals.
Ability to recognize missing or inconsistent information and refer questions to the appropriate team member.
Ability to prioritize routine assignments and meet established deadlines.
Strong interpersonal and customer-service skills.
Ability to work effectively both independently on assigned tasks and as part of a team.
Ability to perform the essential functions of the position with or without reasonable accommodation.

Nice To Haves

Prior experience in administrative support, accounting, project support, billing, program controls, or a related area.
Experience in a federal government contracting environment.
Experience with Unanet or a similar project accounting or ERP system.
Familiarity with invoicing, billing, timekeeping, purchase orders, or subcontract documentation.
Experience entering and maintaining information in financial, project management, or customer systems.

Responsibilities

Assist with setting up programs, projects, and associated tasks in Unanet based on contract awards and information provided by appropriate personnel.
Enter and maintain project and billing setup information in Unanet and assist with project setup and processing in AIM and other applicable systems.
Update project information based on approved changes and modifications, and maintain supporting project documentation and records.
Prepare and process routine monthly Firm-Fixed-Price (FFP) billing for assigned projects.
Prepare and maintain billing worksheets supporting subcontractor management; maintain related billing and expense documentation.
Review expense reports for applicable project requirements and route questions or discrepancies to appropriate personnel.
Assist Accounting and Program Management with routine billing-related questions and documentation.
Process approved contract modifications and update applicable project information.
Assist with routine subcontract administration and tracking; track required subcontract information and documentation and follow up on outstanding items as directed.
Provide administrative support for subcontractor billing and purchase order activities.
Support customer time-management and timesheet activities, monitor routine timesheet requirements, and assist with follow-up as needed.
Process project-related new-hire changes and other approved personnel updates; enter or update applicable employee and project information in designated systems.
Coordinate with Program Management, Accounting, and Human Resources as needed to ensure required changes are processed.
Enter and maintain required information in customer portals and systems, and assist with customer monthly reporting requirements.
Support enterprise quotes and list activities; prepare recurring reports using established templates and procedures.
Collect and organize information for routine program reporting and maintain documentation related to portal submissions and recurring reporting requirements.
Participate in Business Development/Pipeline meetings as requested and provide routine program and project information to support those activities.
Assist Program Management and other departments with administrative and program control activities as assigned.
Maintain organized electronic records and supporting documentation for assigned programs.