CAA ICON – Project Control Manager (San Antonio)

Creative Artists Agency•San Antonio, TX

2d•Onsite

About The Position

CAA ICON, a division of Creative Artists Agency (CAA), is a leading owner's representative and strategic management consulting firm for sports and entertainment facility owners/operators, professional franchises, and leagues. With extensive experience in managing sports, entertainment, and public assembly projects, CAA ICON offers expertise in feasibility and planning, project management, and consulting. The Project Controls Manager will be crucial in consolidating project expenditures and forecasts into budget reports, ensuring the accuracy of project budgets (hard and soft costs), commitments, risks, and all cost documentation. This role focuses on cost management and tracking, facilitating the resolution of scope changes, delay claims, and design impacts, with accurate reporting being a paramount concern.

Requirements

Bachelor's degree in Finance, Engineering, or Construction Management (or related field)
5-7 years of related experience, including supervisory/managerial experience
Advanced experience with using Microsoft Office Suite, specifically Excel
Comfortable working in a fast-paced, team-oriented environment
Ability to clearly communicate, deliver presentations, simplify, explain variances and issues to a team, and propose solutions
Strong attention to detail with strong analytical skills
Self-starter with the ability to work independently and in a team environment
Travel as required to meet the needs of the client/project
High-level understanding of Design Build and CMAR agreements
Good understanding of FF&E Procurement

Responsibilities

Key point of contact for client group CFO, Controllers, and Finance Depts.
Focus on all aspects of cost management, including tracking, forecasting, and resolving any potential scope changes, delay claims, design impacts, cash flow, and payment requisitions.
Maintain and update all aspects of the project budget and cash flow, including budget transfers, client-approved adjustments, exposure logs, and contingency adjustments.
Maintain and update the project exposure log and incorporate and monitor other relevant cost logs from contractors and consultants.
Obtain client signatures for all budget adjustments on appropriate forms.
Prepare a detailed cash flow analysis with regular updates.
Coordinate with the client’s financial department regarding the forecast of costs, including any project schedule issues or known financial issues.
Focus on all aspects of monthly billings and payment application management, including tracking, forecasting, and resolving any potential discrepancies between invoices, payment applications, and project budget.
Set up and maintain an internal invoice tracker and ensure it is in alignment with the project budget.
Evaluate, offer recommendations, and adjust, as necessary, all contractor payment applications (design and construction) to ensure accuracy with work-in-place, stored materials, and compliance with specified quality of materials, systems, and installations.
Lead invoice and payment coordination with client, lenders, contractors, and consultants.
Lead monthly lender site-walks and pay app review meetings.
Lead weekly or bi-weekly budget review meetings with the client and other stakeholders.
During the pre-construction phase, assist the Project Executive in finalizing the construction costs, including the review and negotiation of the Guaranteed Maximum Price (GMP) for the Project.
During the construction phase, monitor and track the use of any allowances or contingencies, whether used by the contractor and/or the Client.
Analyze change order requests and additional service requests.
Respond in a timely fashion to delay notices, time extension requests, and submitted change orders and/or additional service requests.
Engage others as required to understand the change and its cost implications in order to negotiate terms and conditions with the contractor and/or design team before the work is performed.
Develop and maintain project-specific cost reporting logs that may include tracking contractor changes, design change requests, exposures, etc.
Monitor and analyze contractor and subconsultant-provided cost logs.
Working with the Project Director, establish and maintain a project-specific Purchase Order Log.
Maintain project Cash Flow projections