Project / Construction Administrative Support

CCR Search•Barrington, IL

5d•Onsite

About The Position

A well-established construction firm is seeking a highly organized, proactive Project / Construction Administrative Support professional to join its team. This is a hands-on, onsite position supporting an active construction project and working closely with the Project Manager, ownership, subcontractors, vendors, and other project stakeholders. This role is ideal for someone who enjoys being at the center of a busy operation, keeping projects organized, following up on important details, and helping a Project Manager stay ahead of deadlines and day-to-day needs. Previous construction experience is preferred, but the firm is open to a capable, technically inclined candidate who is eager to learn the industry. The position will initially be based at an active jobsite in the northern Chicago suburbs, with the expectation of transitioning to another nearby project upon completion.

Requirements

Strong organization and administrative skills: comfortable managing documentation, maintaining accurate records, following up consistently with vendors and trades, and anticipating the needs of a busy Project Manager.
Solid computer aptitude: Proficiency with Microsoft Word, Excel, and email is required.
Confident communication skills: This position regularly interacts with tradespeople, subcontractors, vendors, project management, ownership, and clients. Fluent English and the ability to communicate professionally and directly are required.
Proactive, dependable, coachable, detail-oriented, and comfortable receiving direct instruction in a fast-moving construction environment.
Valid driver's license and reliable transportation
Ability to walk throughout an active construction site
Ability to lift approximately 30 lbs. when needed
Flexibility to occasionally arrive slightly before 7:00 AM when responsible for opening the jobsite

Nice To Haves

Previous construction experience is preferred
Experience with construction software is helpful but not necessary

Responsibilities

Maintain daily project logs and track subcontractor and trade hours onsite
Document meetings, project activities, notes, photos, and other job records
Follow up with subcontractors and vendors regarding quotes, proposals, pricing, and outstanding information
Research and contact prospective subcontractors and vendors as needed
Assist with estimating, quantity takeoffs, and construction-document markups
Scan, organize, file, and maintain project documentation
Provide day-to-day administrative and project support to the Project Manager and ownership
Help keep project information organized, current, and readily accessible
Open the jobsite approximately two mornings per week and communicate direction to trades as needed
Occasionally handle small pickups, deliveries, or travel between project and office locations

Benefits

100% employer-paid employee premiums for medical, dental, and vision coverage
Multiple medical plan options, including PPO, HMO, and HSA-compatible plans
Health benefits beginning the first of the month following 30 days of employment
401(k) plan with a 4% employer match following the applicable eligibility period
Potential discretionary employer retirement/profit-sharing and cash balance plan contributions
Paid holidays and paid leave
Vacation benefits based on tenure, beginning with one week plus company holidays during the first year
Company-provided equipment
Company phone or phone reimbursement
Mileage/gas reimbursement for required business travel