Project Communications Coordinator/Specialist

DOWL • Bozeman, MT

9d • Onsite

About The Position

The Project Communications Coordinator/Specialist provides advanced-level support for public involvement activities, including administrative oversight, online research, database analysis, editorial and technical writing, and associated planning services for larger, complex airport, transportation and community planning and design projects. Duties include organizing public meetings, making venue reservations, preparing mailing lists, placing advertisements, venue setup and breakdown, preparing meeting materials, recording meeting notes, and final meeting documentation for large, complicated projects with a high level of autonomy. Other duties include preparing stakeholder communications, reviewing and editing written correspondence and reports, website development, managing public comments, preparing power point presentations, and mentoring others to do the same. A Project Communications Specialist 3 exercises a strong work ethic, demonstrates a desire to learn and grow, has excellent organizational and communication skills, and effectively mentors others with less experience. This person is expected to work well with others, absorb and apply constructive criticism, and seek guidance from more experienced members of the team as necessary.

Requirements

• Microsoft Office (Outlook, Word, Excel) - Advanced
• Market Sector Software (Adobe Creative Suite) - Advanced
• Advanced understanding of technical fundamentals
• Demonstrates expertise to others within and beyond market sector
• Provides unique solutions to complex technical challenges
• Leads internal mentoring
• Performs quality control of complex deliverables
• Team player and team leader with the ability to follow on large or complex projects
• Provides clear communication and direction, sets expectations, and takes responsibility for results of the team
• Strong understanding of scopes, schedules, and budgets
• Able to predict and deliver individual tasks within a set level of effort
• Able to consistently meet budget and schedule expectations on projects
• Able to prioritize multiple assignments to successfully deliver all assigned projects on time and on budget
• Expertly interprets, selects, and employs appropriate tactics and strategy to enable effective public involvement and communication support to be provided
• Frequent direct communications with clients on large/complex projects
• Understands appropriate messaging and legal risks
• Primarily performs advanced technical tasks on complex, demanding projects for the market sector
• Operates with a high level of autonomy
• Reviews the work of others
• Mentors others with less experience
• May provide some project management services
• High School Diploma or GED required
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
• Ability to create and interpret graphs and understand statistical analysis

Nice To Haves

• Bachelor’s Degree in communications, planning, or journalism preferred

Responsibilities

• Organizing public meetings
• Making venue reservations
• Preparing mailing lists
• Placing advertisements
• Venue setup and breakdown
• Preparing meeting materials
• Recording meeting notes
• Final meeting documentation for large, complicated projects with a high level of autonomy
• Preparing stakeholder communications
• Reviewing and editing written correspondence and reports
• Website development
• Managing public comments
• Preparing power point presentations
• Mentoring others
• Leads the production of and provides quality control for fact sheets, presentations, posters, boards, and other visual aids, StoryMaps and graphic storytelling, meeting agendas, minutes, notes, and summaries, event plans and associated event materials
• Develop budgets and schedules for complex tasks and projects
• Breaks down complex projects into logical tasks
• Interprets, selects, and employs appropriate tactics and strategy to enable effective public involvement and communication support
• Leads technical client project meetings
• Participates in project interviews
• Oversees team operations and the daily workflow of the team
• Organizes workflow and ensures that employees understand their duties or delegated tasks
• Recruits and hires new employees
• Implements training for new hires and identifies training opportunities for current staff
• Communicates information from leadership to employees and vice versa
• Monitors employee productivity and provides constructive feedback and coaching
• Sets goals for performance and deadlines in ways that comply with company’s plans and vision and communicates them to employees
• Provides constructive and timely performance evaluations
• Decides on reward and promotion based on performance
• Handles discipline and termination of employees as needed and in accordance with company policy

Benefits

• Valued
• Support your growth
• Great benefits
• Culture of integrity, professionalism, and teamwork

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED