PROJECT CLERK

branchgroup

9d

About The Position

Branch Civil is searching for a Project Clerk to join our well-established and growing company. The Project Clerk is a resource and support for our Project Teams. This position will be responsible for maintaining the field office location and acting as a liaison between field employees and corporate office support services.

Requirements

• High School degree required, Associate’s degree in Business preferred
• 2 or more years of relevant experience, preferably in the construction industry
• Ability to work independently
• Detail oriented with exceptional analytical and organizational skills
• Handles multiple tasks and projects at once and meets deadlines
• Excellent communication skills, both verbal and written
• Proficient in Microsoft office products (Excel, Word and Power Point
• Strong initiative, ownership, and teamwork skills
• Ability to perform in a fast-paced, high volume environment

Responsibilities

• Assists the Project Management Team in opening and closing job site offices and job sites
• Orders office supplies for jobsites
• Reviews Foreman’s Daily Reports for accuracy
• Enters payroll, equipment, and BCI production from Foreman’s Daily Reports and files electronically into the project files (daily)
• Reviews vacation/sick leave spreadsheet for accurate accounting of leave
• Prepares recaps for the superintendents to review and makes necessary adjustments
• Transmits expense and per diem reports to the payroll department
• Reports meter readings to equipment management department every Monday by 3 p.m.(East)
• Creates and updates Miss Utilities tickets per project management team requests and vault
• Issues field purchase orders as required and routes for approval
• Receives and scan all equipment/vehicles receipts to the equipment management department
• Receives and Scans ALL vendor delivery tickets for the project and file in project files (electronically); distributes a copy to Owners if required
• Reviews and processes incoming invoices for quantity and pricing accuracy and attaches delivery tickets to the invoices (electronically) when processing invoices
• Contacts vendors in the event invoices do not agree with tickets or purchase order pricing
• Assists with onboarding new hires
• Scans files and sends weekly safety toolbox meetings to the safety department
• Submits required project specific safety items to safety department
• VDOT trainee reporting as required

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees