Project Clerk

Aireko

About The Position

The Project Clerk will run and organize all project administration activities in cooperation with and under the direction of the Project Manager. The Project Clerk shall assist the Project Manager, Assistant Project Manager, Superintendent, and Project Engineer in processing information and conducting all secretarial/clerical duties at the jobsite level as required. All duties are to be performed in accordance with company policies and procedures.

Requirements

Associate Degree in Office Administration
Minimum five (5) years of construction office support experience
Proficient knowledge of MS Office
Excellent communication skills
Very good organizational and multi-tasking abilities

Nice To Haves

Preferably bilingual in English and Spanish

Responsibilities

Prepare purchase orders from information provided by the project’s management. Transmit the purchase orders to the Purchasing Department.
Process reports required by the headquarters office with information provided by the project’s management.
Responsible for setting up and maintaining a neat and efficient electronic filing system. File and maintain written and electronic documentation and correspondence.
Assist in data entry in the company’ systems (Ex. eCMS).
Administer office petty cash, as applicable.
Responsible for the maintenance of a neat orderly field office.
Provide logistical support for project’s meetings, workshops, and other events.
Assist in the management of discrepancies in coordination with the Accounting and Purchasing departments.
Assist with all subcontracts and purchase orders.
Prepare Change Notification document, manage the document workflow and provide final to the Human Resources department.
Compile and maintain detailed project documentation including architectural plans, subcontractor bids, reports, change orders, permits, and invoices.