Project Billing Senior Associate

DLB Associates

2d•Remote

About The Position

The Project Billing Senior Associate is responsible for managing the complete billing lifecycle for assigned projects. This role ensures accurate and timely invoicing in accordance with contract terms while partnering with Project Managers to monitor financial performance, manage WIP, and support margin goals.

Requirements

Experience with multiple contract types (T&M, Fixed Fee, Milestone, Cost-Plus)
Skilled using MS Office Suite (Excel, Word, Outlook, PowerPoint, Teams)
Strong understanding of revenue recognition fundamentals
Ability to work successfully in a remote environment thru effective communication and organizational skills, self-motivation, proactiveness and resourcefulness in a distraction free workspace
Ability to communicate verbally and in writing technical and non-technical information
Ability to identify problems, evaluate alternatives and implement effective solutions
Ability to accurately prepare, update and maintain records, files and reports
Ability to work under pressure and meet close deadlines
Organizational skills, with the ability to manage multiple tasks simultaneously
Bachelor’s degree in finance, accounting or related field
Minimum of 2 years of experience in project accounting or billing and experience with accounting software (ERP / billing software experience with VantagePoint a plus)

Responsibilities

Prepare and issue client invoices for T&M, Fixed Fee, Milestone, and Cost-Plus contracts
Review and validate time entries, expenses, subcontractor costs, and supporting documentation
Interpret contract terms to ensure billing compliance
Monitor unbilled revenue and WIP; proactively drive timely billing
Track retainage and ensure proper release
Partner with Project Managers on billing schedules, project performance, and margin awareness
Resolve billing discrepancies and client inquiries
Support month-end and year-end close activities related to revenue and billing
Maintain documentation and audit-ready billing support
Analyze billing, cost, and revenue variances
Analyze billed vs. projection and reporting on variances
Ensure project data accuracy by monitoring reporting and auditing projects as needed
ERP master user to review current processes and provide insight for further automation, workflow or process improvements.
Completion of Assigned Tasks and Deliverables on Time and on Budget
Performs other related duties as assigned

Benefits

Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option)
Flex spending accounts (FSA)
Dental and vision plans
Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26
401k with company match and self-directed brokerage account option
PTO including additional paid time off during the last week of the year
Company paid life insurance coverage for employees and their eligible dependents
Short and long-term disability, AD&D coverage
Professional development opportunities, tuition reimbursement and professional licensing assistance
Paid parental leave after one year of employment