Project Billing Coordinator

T2 Utility Engineers•Oceanside, NY

About The Position

T2 Utility Engineers is seeking a Project Billing Coordinator to provide essential project support for the NY, NJ offices. This position will help keep daily operations running smoothly with key clients through the organized completion and submittal of client reporting, narratives and assisting with scheduling, organizing documents, arranging travel, and supporting various departmental needs. The ideal candidate is detail‑oriented, organized, and able to manage multiple priorities in a fast‑paced environment, ensuring our staff has the support necessary to work efficiently and effectively. T2 Utility Engineers specializes in providing reliable underground and above-ground utility information to reduce the risks that utilities present for infrastructure projects. T2ue helps clients manage the complexity of existing utilities with our professional and comprehensive Subsurface Utility Engineering [https://can01.safelinks.protection.outlook.com/?url=http%3A%2F%2Ft2ue.com%2Fservice%2Fsubsurface-utility-engineering%2F&data=04%7C01%7Cashlee.verm%40t2ue.com%7C61f3f19ee61a4442f8e608d95c2c4d3f%7Ce64791d699864645a1a068c1175eda41%7C1%7C0%7C637642167606078440%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=7Xg0zFK1vJn%2BWMmdytQx5uLNlp0L7qvLFSyHxsnm0K8%3D&reserved=0], Utility Coordination [https://can01.safelinks.protection.outlook.com/?url=http%3A%2F%2Ft2ue.com%2Fservice%2Futility-coordination%2F&data=04%7C01%7Cashlee.verm%40t2ue.com%7C61f3f19ee61a4442f8e608d95c2c4d3f%7Ce64791d699864645a1a068c1175eda41%7C1%7C0%7C637642167606078440%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=EyGc9XW4EMDtZhz8k5b8A1KdgamI8S9ZG3Ye%2FdSAnns%3D&reserved=0], and Surveying services [https://can01.safelinks.protection.outlook.com/?url=http%3A%2F%2Ft2ue.com%2Fservice%2Fsurveying%2F&data=04%7C01%7Cashlee.verm%40t2ue.com%7C61f3f19ee61a4442f8e608d95c2c4d3f%7Ce64791d699864645a1a068c1175eda41%7C1%7C0%7C637642167606088429%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=jIowBboHZpN7uKhtrGAOMg2q%2BFq9xjpzJnd%2BTBMdfDU%3D&reserved=0]. Our mission is to provide project stakeholders with quality utility information, professional insight, and deliverables that streamline construction, improve project safety, and set the standard for the utility engineering industry. Since 1993 [https://can01.safelinks.protection.outlook.com/?url=http%3A%2F%2Ft2ue.com%2Fabout-us%2Four-history%2F&data=04%7C01%7Cashlee.verm%40t2ue.com%7C61f3f19ee61a4442f8e608d95c2c4d3f%7Ce64791d699864645a1a068c1175eda41%7C1%7C0%7C637642167606088429%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=ZQuslM7MY%2BKqJ1%2F4%2FTIOq84b99DG%2B9qwQN2dlqlKKXE%3D&reserved=0], our reputation has been built on providing incomparable service based on high standards of technical ability and project understanding.

Requirements

High school diploma
3 – 4 years of experience working in an accounting setting
Excellent oral and written communication skills, must possess a professional manner and customer service mindset
Ability to work well independently and with a professional team in a fast-paced, team-oriented work environment
Detail oriented and resourceful, with the ability and aptitude to learn new programs and skills quickly
Proficiency in Microsoft Excel, Word, Outlook and Office
Good communication skills and a team player

Nice To Haves

BST experience
Working knowledge and understanding of project accounting principles
Experience in working with and providing support to diverse groups in all levels of management
Solid time management and follow-through skills, with the ability to manage multiple tasks with tight deadlines
Self-motivated and confident with strong initiative
Well-developed interpersonal skills with ability and desire to build trusting, long-term relationships

Responsibilities

Support Project Managers throughout the full project lifecycle, from project setup through closeout
Assist with accurate project setup and maintenance in the financial system, including budgets, billing structures, and labor categories
Monitor and review project financials, including budgets, labor, expenses, and revenue, to ensure accuracy and alignment with contract terms
Review and analyze variance reports and correct discrepancies prior to month‑end close
Prepare, review, and finalize client invoices, making corrections as necessary, include proper backup documentation and compliance with client requirements, ensuring accurate and timely billing
Coordinate with Project Managers, accounting, and operations teams to resolve billing discrepancies and invoice inquiries
Track and support timesheet and expense compliance, ensuring entries align with project budgets, charge codes, and client requirements
Assist with month‑end and year‑end close activities, including reconciliation support and reporting preparation
Maintain organized and up‑to-date project files and financial documentation, both electronically and in accordance with company standards
Support Project Controls and/or accounting functions for NY/NJ branch offices, including potential satellite locations
Assist with preparation and submittal of required client reporting, narratives, and documentation, as applicable
Collaborate with internal departments (Accounting, Operations) to ensure projects adhere to contractual, financial, and reporting requirements
Perform additional project‑related accounting or administrative responsibilities as needed to support department operations