Project-Based Contract Administration Specialist

Oklahoma Housing Finance Agency•Oklahoma City, OK

1d•$44,170 - $59,175•Hybrid

About The Position

Administers the HUD Section 8 Project-Based contract administration program by performing various duties related to program management, compliance, and resident assistance.

Requirements

Bachelor's degree (B. A.) from a four-year college or university; or four to six years related experience and/or training; or equivalent combination of education and experience.
Must have and maintain a valid driver's license.
Must be eligible for bonding.
Must obtain Certified Occupancy Specialist (COS) certification within one year after being hired.
Knowledge of and experience in Multi Family Project Based Housing preferred.
Knowledge of the local, state, and federal laws governing the program.
Ability to understand, act on, and interpret policies, regulations, and procedures as set forth by the Housing Agency and/or HUD.
Ability to establish and effective working relationships with co-workers, vendors, consultants, contractors, tenants, HUD, and local, state, and federal officials.

Nice To Haves

Multi Family Project Based Housing experience

Responsibilities

Conducts required Management and Occupancy Reviews (MOR) and follows up on results of physical inspections.
Notifies owners of MOR findings and provides instructions for corrective actions.
Follows up with owners on compliance issues for closeout.
Processes contract rent adjustments, including verifying debt service, calculating utility allowance, determining Reserve for Replacement deposit amounts, securing HUD funding, and executing rent schedules.
Processes Section 8 Housing Assistance Payment (HAP) Contract renewals, including all requirements for rent adjustments, reviewing Rent Comparability Studies (RCS), and preparing HAP contracts.
Assists residents in obtaining vouchers if a HAP contract is terminated.
Assists CA Finance to ensure monthly vouchers are for eligible tenants.
Addresses health, safety, and tenant issues received from tenants or HUD, conducting follow-ups with owners and tenants as needed.
Develops and provides training and guidance to participants on technical issues, regulations, rules, procedures, and program guidelines.
Ensures Acceptable Quality level (AQL) on all Performance Based Tasks (PBT) is achieved.
Identifies and corrects Disincentive Deduction items for any Performance Based Task (PBT).
Maintains appropriate databases for the program.
Develops manuals for participant guidance, internal procedures, annual work plans, and reporting procedures.
Researches legal, technical, or policy issues to update program rules, internal guidelines, and policy issues to comply with Federal or state regulations.
Assists in the preparation of materials for agency board meetings and participates when required.
Assists in reviewing and preparing all program reports for all sources.
Ensures all records, worksheets, and work papers are adequately documented.
Enhances the overall operations of the Agency on a day-to-day basis.
Delivers exceptional customer service to all external and internal customers.