Project Associate and Administrative Assistant
About The Position
Neil Kelly Company is seeking a highly organized and personable Project Associate / Administrative Assistant to support our Eugene team. This is a full-time, in-office position that combines front office administration, project coordination, and client communication. If you love keeping things running smoothly, enjoy supporting a busy team, and have an interest in residential remodeling, this could be the perfect fit. You'll be the welcoming face of the Eugene office-greeting visitors, managing calls, and keeping operations organized. You'll also provide project support to our Project Managers, including ordering materials, tracking deliveries, preparing project documents, and coordinating vendors. This role is ideal for someone who enjoys multitasking, problem-solving, and creating order out of chaos.
Requirements
- Experience in office administration, reception, or project coordination.
- Strong communication and organizational skills.
- Proficiency with Microsoft Office; experience with Salesforce preferred.
- Team-oriented, dependable, and adaptable.
Nice To Haves
- Familiarity with construction, remodeling, or design industries a plus.
Responsibilities
- Greet visitors and answer phone and email inquiries professionally.
- Order and track materials and supplies for active projects.
- Prepare and organize project documentation such as permits, meeting notes, and schedules.
- Maintain project records and assist with budgeting and procurement.
- Support internal events, meetings, and communication across teams.
- Assist with team meeting reports, project cost tracking, and other administrative financial support.
- Keep the office and showroom clean, stocked, and welcoming.
- Provide administrative support to the General Manager and staff.
Benefits
- Comprehensive health insurance (medical, dental, vision, and Employee Assistance Program).
- Flexible spending or health savings account.
- Paid holiday, sick, and vacation time.
- Cell phone stipend.
- Long-term disability and life insurance.
- 401(k) retirement plan.
- Optional benefits such as Short-Term Disability, Legal Shield, Pet Insurance, Accident, and Hospital Indemnity Insurance.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Industry
Construction of Buildings
Education Level
No Education Listed
Number of Employees
51-100 employees
