Project Administrative Assistant

Cornell University

1d • $26 - $31 • Hybrid

About The Position

The School of Industrial and Labor Relations at Cornell University has an immediate opening for a full-time term Project Administrative Assistant position in the K. Lisa Yang and Hock E. Tan Institute on Employment and Disability (YTI) in the Extension/Outreach Division. This position provides program support for externally funded research projects. The K. Lisa Yang and Hock E. Tan Institute on Employment and Disability in Cornell University School of Industrial and Labor Relations conducts research and provides continuing education and technical assistance on many aspects of disability in the workplace. Researchers and practitioners at the Yang-Tan Institute (YTI) have helped companies, labor organizations, government agencies, schools, and communities throughout the United States and abroad to accommodate and integrate individuals with disabilities.

Requirements

• Hold an Associate’s degree and two to four years of experience in an office setting or equivalent combination of education and experience.
• Possess the aptitude to work independently.
• Have experience exercising discretion and independent judgment.
• Have the ability to interact tactfully with diverse groups of individuals.
• Demonstrate the propensity to take initiative and be a proactive team member.
• Have outstanding organizational skills and strong attention to detail.
• Demonstrate excellent written and verbal communication skills, including proofreading and editing skills and experience taking meeting minutes.
• Have expertise in Microsoft products including Word, Excel, PowerPoint and Outlook calendar.
• Be experienced at utilizing online meeting platforms such as Zoom or Microsoft Teams.
• Display strong customer service skills and attitude.
• Successfully oversee and prioritize multiple tasks under pressure within a busy office environment.
• Have prior experience with meeting and event planning.
• General database operating knowledge.
• Experience modeling values that support inclusion, belonging, and wellbeing.

Nice To Haves

• Bachelor’s degree strongly preferred.
• Five or more years of experience in an office setting (preferably research based).
• Working knowledge of document and internet accessibility standards desirable.
• Experience making documents accessible.
• Experience editing and uploading manuscripts, correspondence, reports, documents, forms, charts and/or other media to project websites.
• Document layout design experience: applying templates, organizing page layouts, selection of artwork to accompany documents.
• Prior experience working with Adobe InDesign, Acrobat Professional, HTML or other web development tools desirable.
• Experience with project planning/management software.
• Experience with Qualtrics or similar survey software
• Experience in proofing and editing technical and scientific papers in the social sciences.
• Experience with grant submission process.
• Experience with webinar customer service and platforms including use of advanced collaboration features.
• Knowledge of Cornell University fiscal policy and systems.
• Knowledge of various disability-related programs.

Responsibilities

• Provide program coordination assistance to project personnel for disability related projects
• Schedule and organize meetings, training sessions, webinars
• Take, edit and distribute meeting notes and document action items
• Provide extensive customer service support via email and phone
• Proof, copy edit, and format written materials
• Create Section 508-compliant presentations and materials
• Prepare and send surveys
• Maintain project timelines and track output
• Assist in grant proposal preparation
• Perform general administrative and fiscal duties

Benefits

• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands.
• Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
• To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays.
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree