Project Administrative Assistant

APTIM • Los Alamos, NM

8h • $25 - $28 • Onsite

About The Position

APTIM is currently seeking an experienced Project Administrative Assistant to
support the deactivation, decommissioning, and removal of a former research
facility at Los Alamos National Laboratory. This position will be at the project
site and will report directly to the Site Manager providing as-needed assistance
to others in Site Lead roles as well. Typical duties will include but not be
limited to maintaining project files and safety records, assist with project
procurements and requisitions, arranging meetings/conference calls, and
recording meeting minutes. The successful candidate must have excellent
proficiency in the Microsoft Office Suite of Software and be familiar with
electronic file storage and retrieval programs such as SharePoint. Strong
interpersonal skills are required, including the ability to clearly and
confidently communicate, both written and verbally, to all project team members
including client representatives, regulators, and APTIM colleagues alike.

Requirements

• Highly motivated, organized, and detail oriented
• Possesses a strong work ethic.
• Ability to maintain a high level of confidentiality.
• Requires High School diploma with minimum 5 years of relevant experience

Responsibilities

• Works with moderate supervision; accountable for individual results and impact on team.
• Electronic and hard copy filing and records management maintenance.
• Develop and compile weekly reports.
• Schedule meetings/maintain calendars of onsite management personnel.
• Correspond and coordinate with vendors for project supplies and invoicing.
• Meets and escorts visitors.
• Takes messages/records meeting minutes.
• Assists with distribution of correspondence/documents amongst various project team members.
• Ensures that any safety incidents are communicated and managed in accordance with company and client protocols.

Benefits

• Medical, vision, and dental insurance: Through the marketplace, our employees can choose benefits from five metallic levels and several carriers to find the right benefits that work for them in their location.
• Company paid and optional Life insurance
• Short-term and long-term disability insurance
• Accident, Critical Illness, and Hospital Indemnity coverage
• Paid holidays, vacation, and sick leave (eligibility based on company policy and applicable law)
• 401(k) APTIM offers three 401k plans through the Aon Pooled Employer Plan (PEP). The specific plan you are eligible for depends on the business unit you are in. The details of the largest plan are found here:

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED