Project Administrative Assistant

Jr. Davis Construction Company, Inc. • Kissimmee, FL

1d

About The Position

Administrative Assistant to Assist Civil Site Contractor Organize daily/weekly department activities Process a high volume of invoices Generate purchase orders, subcontracts, change orders Place orders for PM’s and superintendents Resolve issues with subcontractors and vendors; including invoices, pay requests and other related activities. Prepare preconstruction packages for in-house preconstruction meetings Update locates with Sunshine 811 and setup locates for new projects.

Requirements

• Working knowledge of Microsoft Word, Excel, Outlook, and general office equipment
• Willingness to learn other software programs
• Excellent organizational skills
• Ability to function under pressure
• Enthusiastically energetic
• Provide exceptional service to department and coworkers
• Exhibit a professional demeanor, including appearance
• Interact and communicate professionally with office personnel and clientele
• Ability to schedule meetings and take messages efficiently and accurately
• Ability to multitask, prioritize workload-based deadlines, work independently and possess a strong attention to detail

Nice To Haves

• Experience in Vista by Viewpoint and Heavy Job a plus

Responsibilities

• Organize daily/weekly department activities
• Process a high volume of invoices
• Generate purchase orders, subcontracts, change orders
• Place orders for PM’s and superintendents
• Resolve issues with subcontractors and vendors; including invoices, pay requests and other related activities.
• Prepare preconstruction packages for in-house preconstruction meetings
• Update locates with Sunshine 811 and setup locates for new projects.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 251-500 employees