Project Assistant

Consertus-US • Seattle, WA

4d • Onsite

About The Position

Consertus is seeking a detail-oriented Project Assistant based out of Seattle, WA to support construction management teams on large-scale aviation infrastructure projects. This role plays a key part in ensuring efficient project controls, accurate documentation, and seamless coordination across stakeholders. The ideal candidate thrives in a fast-paced construction environment and brings strong organizational, documentation, and communication skills to support project execution from initiation through close-out.

Requirements

• 3-7 years of experience supporting construction or infrastructure projects (aviation experience a plus)
• Familiarity with document control systems or project management platforms (CMS, Procore, etc.)
• Strong organizational skills with ability to manage multiple priorities and deadlines
• Excellent communication and stakeholder coordination skills
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook); reporting tools a plus

Nice To Haves

• Bachelor’s degree in Construction Management, Engineering, Architecture, or related field

Responsibilities

• Maintain and manage the Contract Management System (CMS) for project documentation and workflows
• Track, file, and archive project records in compliance with project standards and systems
• Review and process contractor submittments for compliance and coordinate stakeholder responses
• Maintain tracking logs for RFIs, submittals, non-conformance reports (NCRs), and other key project metrics
• Support project meetings by organizing logistics, preparing materials, and capturing meeting minutes
• Coordinate communication between project stakeholders including client teams, contractors, and internal teams
• Assist with cost documentation, change orders, and pay applications
• Track and support payment processes and financial reporting activities
• Maintain construction logs, photographs, correspondence, and reporting documentation
• Assist with preparation of construction bulletins, field directives, and project updates
• Support project close-out and archiving of all electronic and physical project records
• Maintain as-built documentation and redlined drawings throughout the project lifecycle
• Provide administrative and coordination support to the construction management team
• Assist with plans and specifications review for constructability and coordination feedback

Benefits

• Comprehensive health coverage (medical, dental, and vision)
• Company-paid life and disability insurance
• 401(k) with day-one eligibility. We contribute dollar for dollar up to the first 3% of your contributions. Then we match 50% for the next 2% of your contributions.
• Generous time off: 10 paid holidays and PTO starting at 15 days, growing up to 25
• Access to Consertus Academy for continuous learning and development

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level