Project Assistant – 0-3 Yrs Experience – Philadelphia, PA

Marshall Dennehey•Philadelphia, PA

1d•Onsite

About The Position

The law firm of Marshall Dennehey seeks a full time Project Assistant with 0-3 years of experience for its Philadelphia, PA office. The Project Assistant provides administrative and project support to both the Marketing Department and the Paralegal Services Department. This is an entry-level role ideal for someone who is highly organized, detail-oriented, and interested in gaining experience in a professional law firm environment. The role offers exposure to marketing initiatives, paralegal operations and administrative functions within a law firm.

Requirements

Strong attention to detail, organizational abilities, and time management skills with the ability to handle multiple priorities.
Excellent interpersonal and customer service skills with the ability to build and maintain positive relationships.
Must possess sound logical thinking and judgment skills with ability to communicate well with all levels of personnel, clients and outside vendors.
Strong analytical and problem-solving skills.
Ability to prioritize tasks and to delegate them when appropriate.
Ability to function well in a fast-paced environment.
Proficient with Microsoft Office Suite
Excellent written and verbal communication skills
High level of attention to detail and accuracy
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Ability to work both independently and collaboratively

Nice To Haves

Bachelor’s degree or equivalent experience preferred. Associate’s degree will be considered.
Previous internship, part-time, or administrative experience preferred but not required

Responsibilities

Process and track invoices, expenses, and reimbursements for marketing and paralegal-related activities
Maintain accurate financial records and ensure timely submission and approvals
Coordinate with Finance Department and vendors regarding billing inquiries
Schedule and coordinate interviews for paralegal candidates and other support roles
Manage calendars, confirm availability, and communicate logistics with candidates and internal stakeholders
Assist with interview materials and candidate correspondence
Order and manage inventory of firm-branded promotional materials
Coordinate production and delivery timelines with approved vendors
Ensure adherence to firm branding guidelines in all materials
Assist in planning and coordinating client-facing marketing events, as well as internal meetings and functions
Help to organize and prepare event materials, including signage, collateral, and promotional items
Track deadlines and ensure all logistics are executed efficiently
Provide general administrative support, including document preparation, tracking projects, and maintaining records
Assist with special projects and day-to-day operational tasks