Project Assistant

FCL Builders LLC • Itasca, IL

22d • $45,000 - $55,000

About The Position

Reporting to the Manager of Project Administration, the Project Assistant provides essential administrative support to Project Managers throughout the project lifecycle. As a key member of the Project Management Team, this role helps keep project documentation accurate, organized, and up to date while supporting efficient coordination and successful project delivery.

Requirements

• Three or more years of construction administration experience.
• High school diploma or equivalent.
• Strong written and verbal communication skills with the ability to coordinate effectively among internal teams, subcontractors, owners, and other external partners.
• Excellent mathematical and problem-solving skills, with strong attention to document accuracy.
• Proficiency with construction management software and Microsoft Office applications.
• Ability to organize competing priorities and thrive in a high-volume, deadline-driven environment.

Responsibilities

• Partner with Project Managers to compile accurate legal and contract documents.
• Set up and maintain physical job files, owner status books, and warranty packages, including warranty letters, operating manuals, as-builts, and permits.
• Distribute subcontractor contracts with job-specific insurance requirements; track signed agreements and follow up on certificates of insurance and other required items.
• Enter and track proposed change orders, change orders, and owner change orders after Project Manager approval, routing documents for signature and recording completed items in the system.
• Upload and maintain project information in company construction software, including drawings, drawing logs, submittmits, and RFIs.
• Prepare business correspondence, permit responses, meeting minutes, and transmittals for owner-architect/engineer-contractor meetings.
• Provide general office support, including receptionist coverage, incoming calls, mail, filing, and other administrative requests.
• Model effective communication, sound problem-solving, ethical conduct, and professional relationship-building with internal and external partners.

Benefits

• Competitive salary, bonus structure
• Employee Stock Ownership Plan (ESOP)
• Career development and mentorship programs
• Comprehensive and competitive benefits (health, dental, vision and so much more!)
• Paid time off and holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED