Project Assistant

Legence • Windsor, CO

15d • $23 - $28 • Onsite

About The Position

Responsible for assisting in the planning and coordination activities concerned with the construction and maintenance of structures, facilities, and systems as they relate to our mechanical work. Tasks are to be accomplished within well-defined procedural time limits, with occasional non-routine work involved. Oversee document control and ensure open communication with Project Manager on a daily basis.

Requirements

• High School diploma
• 3-5 years construction work experience.
• Manage multiple projects at various stages simultaneously.
• Prioritize appropriately with good time management skills.
• Process contracts and subcontracts.
• Schedule meetings and prep meeting documents.
• File electronically using alpha & numeric systems.
• Proficient with various office equipment, including; copiers, postage machines, scanners and computers.
• Advanced understanding of MS 365 to perform clerical tasks.
• Current work authorization in the U.S.; visa sponsorship is not available for this position.

Nice To Haves

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Responsibilities

• Process Subcontract from GC/Owner
• Complete Contract Review Checklist with PM.
• W-9, Bonds, Insurance-Yearout (GL, WC); request Builder’s Risk from GC
• OCIP documents, as needed.
• IMD signature routing; signed contract to GC.
• Submit Job Application for job #.
• Subcontracts to IMD subcontractors
• Generate and Issue Subcontract; process signature routing; issue executed: ConsensusDocs 750 (trade) or 420 (A/E), Subcontract Package Letter, Subcontract Attachments, including GC Flow-Down, New Vendor Request Set Up Form, Subcontracts Checklist
• Assist PM and Foreman with subcontractor work coordination.
• Submit applications for State, County, City permits.
• Schedule and print meeting documents.
• Work with Submittal Coordinator.
• Maintain project folder documents to show current Digital Bucket links, Logs/Reports, Drawings-enter drawings in Timberline and generate logs, COR and RFI-review logs and notify PM with issues.
• Review Issues/Resolutions with PM weekly for updates and enter on Log.
• Review Manpower Job Comments with PM on Mondays; enter on sheet.
• Update Project Guidelines weekly, verify items with PM, if unsure.
• Assist PA with ordering Large Equipment via POs/POCOs if SC unable to do (out of office and is urgent).
• Assist PA with ordering Rough Material via Material Request form if Foreman unable to do (out of office and is urgent).
• Order Miscellaneous items via POs/POCOs.
• Receipt/Index PO’s
• Track order to delivery.
• Request from PM/Foreman, generate RFIs in Timberline; issue to GC/Owner, track for response.
• Process revisions and final RFIs; issue to Foreman, PM and Detailers.
• Take-off from Estimating, generate CORs in Timberline, PM review, issue to GC.
• Notify subs, if cost impact; process revisions; track until CO received.
• Cross-check CO with COR values; enter in Timberline; PM sign, send to GC.
• Receive executed COs (track until received), save in project file, notify PM.
• Assist with document closeout.
• Phone back-up for PMs (out of office).

Benefits

• Company Paid medical, dental, vision, prescription drug, accident & sickness benefit, basic group life and AD&D, and Employee Assistance Program
• Paid vacation, company-paid holidays, and paid sick leave
• 401(k) retirement savings plan
• Annual performance-based bonus

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED