Project Assistant (Hybrid/Flex)
About The Position
VAA is seeking a Project Assistant to join their team. In this role, the Project Assistant will support project teams by performing entry-level project coordination and document control tasks. This role is designed for individuals who are developing foundational knowledge of project coordination, gaining experience through mentored assignments, and contributing to multidisciplinary project teams under close supervision. VAA is an Engineering, Planning and Design firm specializing in commercial projects, bulk commodity-handling facilities, and structures for value-added processing, manufacturing and distribution. VAA is one of the industry's leading firms, combining nearly a half-century of excellence with a vibrant, future-focused energy. They serve a diverse portfolio of clients, ranging from multinational corporations to local municipalities to individual farms and businesses. The company is committed to building community from within and making a difference in the communities where they live and work, offering support for life/work balance, ongoing professional development, and has been recognized as an award-winning workplace.
Requirements
- High school diploma or GED
Nice To Haves
- 1 year of related experience and / or training and knowledge of construction industry
Responsibilities
- Collect data and gather information to support project coordination and document control activities
- Assist with preparation of project procedures and project-related documentation
- Support document formatting to ensure proper structure and content
- Gain exposure to multidisciplinary project teams and project workflows
- Perform assigned tasks using standard techniques, procedures, and criteria
- Project setup in accounting/project management systems
- Maintain and regularly update the centralized client directory to ensure accuracy and completeness of client records
- Collect, track, and maintain Certificates of Insurance (COIs), Purchase Orders, contracts and W9 forms for clients, subcontractors, vendors, and consultants as required
- Cost tracking, budget monitoring, and basic variance tracking
- A/P and A/R coordination related to projects
- Support in monthly billing efforts.
Benefits
- Health insurance
- Dental insurance
- Vision insurance
- Life insurance
- Profit-sharing
- 401(k)
- Paid leave
- Flexible schedule options
- Onsite gym
- Employee Assistance Program
- Charitable PTO to volunteer for organizations
- Ongoing professional development, including mentoring, online learning
- Tuition reimbursement
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
