Austin Aviation - Temporary Project Assistant (HIRE IN PROCESS / PLEASE DO NOT APPLY - By Invitation Only)

City of Austin

3d•$29 - $37•Hybrid

About The Position

Under direct supervision, this position provides support to project management team by organizing various projects, contract agreements, and programs. Participates in the development of a project and provides support in scheduling, budgeting, and implementation phases of the project. Assists in planning stage of projects, including the coordination of existing bonds and future bond projects. Assists in planning, scheduling, or coordination of project activities to meet deadlines. Provides assistance in creation of a communication plan to field staff, including Project Managers and Project Coordinators. Creates and maintains project progress monitoring data to track each project. Coordinates status updates for project related matters including providing updates to internal and external customers. Updates and maintains schedule data to ensure project consistency and optimization. Assists in resolution of project issues including any potential risks to team members by providing supporting documentation including policies and procedures. Communicates roles, expectations, and accountabilities to all team members on a regular basis. Advises management of problems, issues, and status of ongoing projects. Provides assistance to ensure established project deadlines and related tasks are completed as assigned.

Requirements

Graduation with a Bachelor’s degree from an accredited college or university with major coursework in a related field, plus one (1) year of relevant work experience.
Experience may substitute for education up to the maximum of four (4) years.
Knowledge of basic project practices and procedures.
Knowledge of Federal, State, and Local laws applicable to bond projects.
Knowledge of applicable City practices, policies, and procedures.
Knowledge of contract development and monitoring.
Skill in project planning and prioritizing.
Skill in oral and written format to a variety of audiences.
Skill in handling multiple tasks and prioritizing.
Skill in using computers and available software packages.
Skill in data analysis and problem solving.
Skill in planning and organizing.
Ability to work with frequent interruptions and changes in priorities.
Ability to establish and maintain good working relationships with internal and external customers.
Must have the ability to read, write, and fluently speak in English.

Nice To Haves

Ability to travel between various locations as part of the regular job duties.

Responsibilities

Assists in planning stage of projects, including the coordination of existing bonds and future bond projects.
Assists in planning, scheduling, or coordination of project activities to meet deadlines.
Provides assistance in creation of a communication plan to field staff, including Project Managers and Project Coordinators.
Creates and maintains project progress monitoring data to track each project.
Coordinates status updates for project related matters including providing updates to internal and external customers.
Updates and maintains schedule data to ensure project consistency and optimization.
Assists in resolution of project issues including any potential risks to team members by providing supporting documentation including policies and procedures.
Communicates roles, expectations, and accountabilities to all team members on a regular basis.
Advises management of problems, issues, and status of ongoing projects.
Provides assistance to ensure established project deadlines and related tasks are completed as assigned.