Project Assistant

Miyamoto International•Los Angeles, CA

15d•Onsite

About The Position

Miyamoto International is a global engineering and disaster management firm dedicated to making the world a safer place. We are seeking a Project Assistant to support our global Disaster Risk Management group, which focuses on disaster risk reduction, response, reconstruction, and urban resilience. Our team has a proven track record of responding to numerous global disasters, employing a data-driven, multidisciplinary approach to address complex challenges in demanding environments. We specialize in post-conflict and disaster recovery strategies, including the development of resilient housing solutions. This role, based in our Los Angeles, CA office, will provide essential administrative and coordination support to Miyamoto’s disaster programs and leadership activities. The Project Assistant will be instrumental in maintaining project organization through effective scheduling, correspondence management, documentation, meeting coordination, action tracking, material preparation, and general administrative support. Collaborating closely with Senior Principals, Project Managers, technical specialists, and global teams, this position ensures effective communication and information flow across a dynamic international portfolio. Key functions include supporting project reporting, presentations, proposals, travel arrangements, and other administrative needs. The ideal candidate is highly organized, resourceful, detail-oriented, possesses strong communication and writing skills, and is proactive in supporting busy teams.

Requirements

Bachelor’s degree in business, international relations, emergency management, communications, public administration, or another relevant field. Equivalent relevant professional experience will also be considered.
Approximately 1–3 years of relevant professional experience in project support, administration, coordination, executive support, business operations, or a related role.
Experience supporting busy teams, senior professionals, or multiple concurrent projects is highly desirable.
Familiarity with general project administration and office coordination practices.
Excellent organizational skills and attention to detail, with the ability to manage multiple priorities and follow through on assignments.
Strong written and verbal communication skills and demonstrated discretion in handling sensitive or confidential information.
Strong proficiency in PowerPoint, Excel, Word, Outlook, and related digital and AI-enabled tools.
Ability to prepare clear, professional correspondence and well-organized documents and presentations.
Professional fluency in English required.

Nice To Haves

International, humanitarian, disaster response, or development experience is an advantage but not required.
Experience with project management, donor-funded programs, or international operations is an advantage but not required.
Spanish highly preferred.
Additional languages are an advantage.

Responsibilities

Provide day-to-day administrative and coordination support to senior project leadership and global program teams.
Support management of correspondence, including organizing and tracking communications, preparing and formatting draft correspondence, coordinating responses and follow-up, and helping ensure priority matters receive timely attention.
Manage scheduling and meeting coordination for project leadership, including coordinating across international teams, partners, stakeholders, and multiple time zones.
Prepare meeting agendas and supporting materials, take notes as needed, track decisions and action items, and follow up with responsible team members.
Support project coordination through maintenance of calendars, trackers, action lists, deliverable schedules, contact lists, and other organizational tools.
Maintain organized project files, records, databases, and shared information systems and help ensure documentation is complete and readily accessible.
Assist with preparation, formatting, proofreading, and organization of reports, proposals, presentations, briefing materials, correspondence, and other project documents.
Support development of PowerPoint presentations and other internal and external communication materials.
Coordinate administrative and logistical arrangements for meetings, workshops, trainings, travel, and other project activities.
Support travel planning and administration for project leadership and program teams, including itineraries, bookings, documentation, and coordination of schedules.
Assist Project Managers and Project Coordinators with reporting, documentation, data collection, compliance records, and other project administration as needed.
Support proposal development and other business development activities, including document preparation, coordination, research, formatting, and compilation of submission materials.
Work flexibly across projects and priorities, providing administrative and coordination support where needed during periods of high activity and disaster-response operations.
Support other administrative and project needs of the Disaster Risk Management group as required.
This role may also support Miyamoto Global Disaster Relief (Miyamoto Relief), Miyamoto’s nonprofit organization supporting philanthropic disaster response and recovery efforts. This may include outreach, communications, and project coordination.