Project Assistant

St. Louis•Chesterfield, MO

About The Position

The Project Assistant provides crucial support to ensure the successful execution of construction projects from inception to completion. The Project Assistant uses strong organizational skills and the ability to multitask in coordinating project activities, maintaining documentation, and facilitating seamless communication between various stakeholders. The Project Assistant collaborates closely with project managers, engineers, contractors, and clients to facilitate the smooth flow of project operations.

Requirements

High school diploma or equivalent; additional education or certifications in construction management or a related field are a plus
Proven experience in a similar role or the construction industry is preferred
Excellent communication and interpersonal skills, with a friendly and approachable demeanor
Proficiency with computer applications including Microsoft Office suite and SharePoint
Strong organizational abilities and the capacity to handle multiple tasks simultaneously

Responsibilities

Providing administrative support for electronic project files
Assisting with planning projects and department meetings and taking detailed minutes
Writing and distributing email, correspondence memos, letters, and forms
Coordinating project specific orientation and transitions for project staff
Creating job books for the project team, if requested
Requesting a new vendor set up; communicating the need for a Form W-9 to vendor and following up on request
Creating/preparing meeting minutes, project correspondence utilizing appropriate software
Preparing and issuing subcontracts, purchase orders and change orders
Ordering prints, construction plans and drawings
Notarizing project documents
Creating, implementing and maintaining Project Assistant standard operating procedures with examples and tutorials
Ensuring job files are accurate and contain all required and pre-existing documentation
Coordinating job related details with subcontractors as needed
Serving as backup for Receptionist, as needed
Other duties as assigned

Benefits

100% employee ownership (ESOP)
annual bonus program
company-contributed 401K
competitive salary with annual merit increase
continuing education reimbursement
performance tools for added clarity of expectations and responsibilities
annual performance reviews
dedicated ambassador for assimilation into Brinkmann culture
comprehensive medical, dental, and vision plans with HSA
paid parental leave
work-life balance
seven paid holidays plus three floating holidays to celebrate what holidays are important to you
paid birthday off
family-oriented work environment
service awards with paid sabbaticals and milestone bonuses
a positive and collaborative work environment
healthy lifestyle rewards
community involvement
team building events
local volunteer opportunities
non-profit support and fundraising