Project Assistant

ENVOCORE, LLC•Gambrills, MD

23d•Onsite

About The Position

Envocore, LLC is an established national leader engaged in the engineering, designing and installation of energy-efficient systems. Our company designs and installs projects for a wide range of Government, Commercial, Industrial, Educational, Medical, Institutional and Retail facilities across the United States. This role initiates, coordinates, and executes administrative and other project support to project manager/team.

Requirements

Associate degree (A.A.) or equivalent, three to five years related experience, or equivalent combination of education and experience.
Excellent verbal and written communication skills.
Proficient on Microsoft Word, Outlook, and Adobe
Commitment to excellence and high standards.
Strong organizational, problem-solving, and analytical skills.
Ability to manage priorities and workflow.
Strong interpersonal skills and acute attention to detail.
Ability to understand and follow written and verbal instructions.
Ability to deal effectively with a diversity of individuals at all organizational levels.
Good judgement with the ability to make timely and sound decisions.
Creative, flexible, and innovative team player
Ability to work independently and as a member of various teams and committees.
Versatility, flexibility, and a willingness to work with changing priorities with enthusiasm.

Responsibilities

Manages the building of subcontract documents and work orders as well as building any Master Subcontract Agreements if required
Obtains necessary certificates of insurance for all subcontractors
Manages all sub qualification packets for subcontractors and maintains records for tracking and renewal purposes to ensure compliance
Gathers all necessary financial information and sends it to the finance department to set up all new subcontractors for payment
Maintains the license log and all trade and contractor licenses; assists with license renewals
Works closely with Envocore’s apparel vendor to ensure in stock inventory of polo shirts including ordering merchandise as needed and maintaining inventory log
Orders Employee of the Month winner apparel
Communicates with Envocore’s registered agent approving tax filings, managing Certificates of Authority for each entity and state
Distributes daily internal/external mail and overnight packages; sends and distributes faxes.
Composes, types, formats, and distributes professional correspondence and memoranda, E-mails and faxes, and project reports and documents using individual initiative and as assigned.
Proactively establishes, and maintains highly organized electronic filing system, files correspondence and other records.
Coordinates internal and external project meetings including but not limited to preparing and distributing agendas and other meeting materials and setting up/breaking down of conference room for meetings.
Orders and maintains supplies, coordinates equipment maintenance.
Assists in development and implementation of department systems and procedures as needed.
Answers and screens telephone calls in a professional and timely manner; takes accurate messages with a high degree of professionalism and courtesy; arranges conference calls.
Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing.
Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
Performs other related duties as assigned by management.