Project Assistant Energy

AtkinsRéalis•Oak Ridge, TN

3d•$42,000 - $71,000•Onsite

About The Position

We are seeking a Project Assistant Energy, to join our Team in our Oak Ridge, TN office. Your role involves stopping work without fear of reprisal for unsafe conditions potentially affecting personnel safety or environmental risk. You will perform general office duties including filing, copying, faxing, scanning, mailing, and data entry. You will also greet and process visitors’ requests, handle sign-in logs and security requirements, manage incoming and outgoing mail and shipments, arrange travel, and complete expense reports. Additionally, you will coordinate meetings, update calendars and schedules, arrange catering, handle routine maintenance requests for office equipment and the facility, and direct routine office services vendors. You will be responsible for ordering and maintaining office supplies, janitorial supplies, and coffee supplies. The role includes providing reprographics and document assembly support, preparing correspondence, assisting in writing procedures, and providing technical editing support. You will also format and edit various documents, prepare weekly or monthly reports, reconcile Purchasing Card expense receipts, and prepare expense reports for business credit cardholders. Furthermore, you will prepare and submit Electronic Purchasing Requisitions (EPRs) for procurements, maintain cost tracking for Basic Ordering Agreements, assist technical organizations in organizing and cataloging supply inventory, and order supplies as necessary. You will maintain and update various databases using MS Excel, assist the Facility Manager in conducting and recording the Plan of the Day (POD) and Plan of the Week (POW), and prepare and issue Standing Orders (SO) and Stop/Suspend Work Orders. You will update and maintain various notebooks for the Operations group, process, record, and file Work Packages for the Operations and Maintenance groups, and process, record, and file Radiological Controls (RADCON) records. The role also involves coordinating recycling efforts, processing telephone requests for new phone installations and relocations, and providing back-up support to other administrative assistants. You will support the execution of Integrated Safety Management System (ISMS) guiding principles and core functions and the Isotek Safety Culture. Other duties as assigned.

Requirements

High school diploma or equivalent.
Minimum two (2) years’ experience as an Administrative Assistant.
Advanced knowledge of Microsoft Office, Foxit PDF Editor.
Strong communication, verbal and written skills.
Excellent organization skills and attention to detail.
Ability to interface at all levels of the organization and with the customer.
Applicants selected will be subject to a federal background investigation and must meet eligibility requirements for access to classified information or matter.
Applicants must have Real ID compliant identification to access the work location.
U.S. citizenship requires for AtkinsRéalis/Isotek Systems, LLC project positions.
Must be a U.S. citizen in order to be considered.

Nice To Haves

Five (5) years preferred experience as an Administrative Assistant.
Procedure writing and technical editing skills preferred.

Responsibilities

Stops work without fear of reprisal for unsafe conditions potentially affecting personnel safety or environmental risk.
Performs general office duties - filing, copying, faxing, scanning, mailing and data entry.
Greets and processes visitors’ requests upon arrival and handles sign-in log and security requirements.
Handles incoming and outgoing mail and shipments (internal and external).
Arranges travel through internal or outside agents and completes expense reports as requested.
Coordinates meetings and updates calendars and schedules and arranges catering needs as requested.
Handles routine maintenance requests as they are related to office equipment and the facility and directs routine office services vendors as appropriate.
Orders and maintains office supplies, janitorial supplies and coffee supplies.
Provides reprographics and document assembly support for various tasks.
Prepares correspondence from rough draft through distribution.
Assists in writing procedures and provides technical editing support.
Formats and edits various documents and prepares weekly or monthly reports.
Reconciles Purchasing Card expense receipts and prepares expense reports for cardholders of business credit cards.
Prepares and submits Electronic Purchasing Requisitions (EPRs) for procurements of supplies and equipment and maintains cost tracking for Basic Ordering Agreements.
Assists the technical organizations in organizing and cataloging supply inventory and ordering supplies as necessary.
Maintains and updates various databases using MS Excel.
Assists Facility Manager in conducting and recording the Plan of the Day (POD) and Plan of the Week (POW).
Prepares and issues Standing Orders (SO) and Stop/Suspend Work Orders at the direction of the Facility Manager.
Updates and maintains various notebooks for the Operations group (i.e., Control Room books and Evolution books).
Processes, records and files Work Packages for the Operations and Maintenance groups.
Processes, records and files Radiological Controls (RADCON) records for the RADCON group.
Coordinates recycling efforts for building.
Processes telephone requests for new phone installations and relocations for building.
Provides back-up support to other administrative assistants.
Supports the execution of Integrated Safety Management System (ISMS) guiding principles and core functions and the Isotek Safety Culture.
Performs other duties as assigned.