Project Assistant, AI Enablement

EHDD•San Francisco, CA

18d•$75,000 - $95,000•Onsite

About The Position

EHDD is seeking a Project Assistant, AI Enablement to join their team. This role is for someone who understands both architecture and AI, and is passionate about how AI can reshape architectural practice. The assistant will be embedded within project teams, connecting coding and AI tools to real workflows, identifying opportunities for efficiency, and targeting key workflows for automation. EHDD is an 80-year-old, design-forward practice with deep sustainability roots and a desire to lead in the integration of AI into architectural practice.

Requirements

Attention to detail and strong ownership of problems and situations, from start to finish.
Genuine tech curiosity and self-starter energy.
Comfort, ideally fluency, in MS 365 and Claude.
Strong communication skills; ability to explain a workflow fix to a team and a technical constraint to IT.
Architecture, engineering, or construction (AEC) practice experience is strongly preferred.
Working knowledge of project management, design, documentation, and project delivery workflows and deliverables.
Strong technology judgment and systems thinking.
Ability to balance innovation with practicality, focusing on solutions that teams will actually adopt and maintain.

Nice To Haves

Revit knowledge is a plus.
General ease across creative/visualization and collaboration tools.

Responsibilities

Partner directly with the team on AI strategy and adoption roadmap.
Act as the go-to person connecting coding/AI tools to real workflows across the MS 365 stack, including Copilot and Power Automate.
Pilot, test, and roll out AI tools across project management, design, documentation, visualization, accounting, marketing, and project delivery.
Teach the firm how to actually use new AI tools.
Drive adoption through training, documentation, and ongoing support to ensure new tools become part of everyday practice.
Track and communicate the impact of new tools and workflows through metrics such as time savings, user adoption, project efficiency, and information quality.
Capture and share successful workflows, templates, prompts, and lessons learned to build the firm's collective knowledge base.
Perform project administration tasks such as assisting with project startup and closeout.
Prepare milestone documents with the design team and consultants.
Maintain design team directories in MS Teams and TonicDM.
Manage design team access to MS Teams, Bluebeam, and other platforms.
Reinforce file naming, metadata, and organization standards across platforms.