Project Assistant 3

KCI Technologies Inc.•Rock Hill, SC

2d•Onsite

About The Position

Join us as we Rise to the Challenge. At KCI, we’re building an enduring community that provides unparalleled value to our employee-owners. We make our mark designing and delivering our world-class solutions, so we invest deeply in supporting and developing our team. We reward integrity and commitment, and when we do well, you do well. Our employees have the freedom to innovate, unlimited growth, a voice that matters, a lifestyle that works, and skin in the game. Achievements are shared and celebrated. As a team, we are motivated to better ourselves, each other, and the world around us. KCI Technologies, Inc. is a 100% employee-owned engineering, consulting and construction firm serving clients throughout the United States. KCI is recognized as an industry leader, employing cutting-edge technologies, management practices and strategic growth initiatives. Employee ownership fosters an entrepreneurial spirit, encourages technical expertise, and shapes strategic planning. KCI is currently ranked #50 on Engineering News-Record’s list of the Top 500 design firms in the nation. We offer a competitive compensation package, family friendly benefits, a collaborative working environment, and the training, mentoring and resources you need to advance in your career. We understand that you have choices, and we know that together we will make a great team! KCI is committed to building a diverse and inclusive staff, and we encourage women, people of color, LGBTQ+ individuals, and individuals with disabilities to apply. KCI Technologies, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Requirements

Must have strong organizational and multi-tasking skills.
Must have valid driver's license and reliable transportation.
Must have reliable transportation and be available to work standard office hours from 8 am to 5 pm with overtime as required.
Five years of experience, preferably in the A/E/C industry.
Experience with DOT agency contractual requirements is strongly preferred.
Successful candidate will show a high degree of initiative, be inquisitive, and be a self-starter that can accurately and efficiently complete assigned and evident tasks with minimal oversight following training.
Must have strong interpersonal communication, technical writing, and time management skills.
Candidate should possess a working knowledge of the Microsoft Office suite with proficiency in Word and Excel.
High school diploma is required.

Nice To Haves

Bachelor’s degree preferred.
Experience with DOT agency contractual requirements is strongly preferred.

Responsibilities

Assisting Practice Leaders and Project Managers with day-to-day document control and tracking contracts using excel spread sheets.
Becoming familiar with technical documents associated with projects and proposals.
Supporting managers with contract and task reallocations, fund transfers, closeout letters, and task order preparation.
Assisting with scheduling meetings, conferences and travel.
Drafting correspondence and taking meeting minutes.
Keeping files accessible and organized.
Performing spreadsheet data entry.
Helping plan office activities.
Preparing contractual documents such as teaming agreements and subcontracts.
Tracking subconsultant usage and subcontracting goals.
Monitoring insurance requirements.
Coordinating with service vendors.
Assisting with review and preparation of invoices.
Archiving and cataloging of project documents and correspondence.
Assisting co-workers in coordinating with other KCI groups such as fleet management, safety, procurement, finance, IT, HR.
Becoming familiar with KCI clients and contract requirements.
Assisting project managers with correspondence and applications to outside agencies.