Project Analyst

UCSF•San Francisco, CA

8d•$65,229 - $91,434•Onsite

About The Position

The Project Analyst will provide executive-level support to the Vice Chair of Faculty Affairs and as needed to other faculty within the Colorectal Surgery Section in the Division of Surgical Oncology. The analyst will provide analytical and project support to Dr. Finlayson as the Chief Value Officer/Executive Medical Director for the Surgery Faculty Practice. This includes gathering information, developing work plans, and coordinating pilot projects involving the design and implementation of clinical care workflows that improve quality and safety, access, and efficiency of Department of Surgery elective surgical care practices. The role works closely with the Chair’s office Finance Unit and Dr. Finlayson to analyze and create Department of Surgery reports, including metrics on new patient visits, time to new appointments, revenue, satisfaction of referring physicians, and operating room (OR) utilization. The analyst will also help coordinate all aspects of the Department of Surgery Faculty Mentoring program, including maintaining a faculty mentoring database, working with Dr. Finlayson to research and gather information to submit the annual faculty mentoring program report to the Department Chair, scheduling annual Assistant Professor meetings, ensuring faculty compliance with annual documentation requirements, and compiling and submitting updated mentor and mentee lists annually to the School of Medicine (SOM) Faculty Mentoring Program office. They will also manage a range of responsibilities associated with the Colorectal Surgery section faculty’s administrative, research, and clinical roles. These responsibilities include communication around faculty leadership roles at UCSF, involving oral communication and written correspondence with Division and Department faculty, other university faculty and officials, the Dean and UCSF Medical Center administration, national journal editorial boards, publishers, professional associations, research institutes, private corporations, and private foundations, governmental agencies, other high-level contacts at other universities, and patients. Additionally, the incumbent provides financial and IT support, maintains a comprehensive calendar, arranges travel, and composes letters. The incumbent works closely with the faculty and Operations Manager to support HR processes such as gathering documents for appointments.

Requirements

Executive-level support experience.
Analytical and project support skills.
Experience in gathering information and developing work plans.
Experience in coordinating pilot projects.
Experience in designing and implementing clinical care workflows.
Experience in analyzing and creating reports with metrics.
Experience in coordinating faculty mentoring programs.
Experience in maintaining databases.
Experience in scheduling meetings.
Experience in ensuring compliance with documentation requirements.
Experience in managing administrative, research, and clinical responsibilities.
Strong communication skills (oral and written).
Experience in financial and IT support.
Experience in maintaining calendars.
Experience in arranging travel.
Experience in composing letters.
Experience in supporting HR processes.

Responsibilities

Provide executive-level support to the Vice Chair of Faculty Affairs and other faculty within the Colorectal Surgery Section.
Provide analytical and project support to the Chief Value Officer/Executive Medical Director for the Surgery Faculty Practice.
Gather information, develop work plans, and coordinate pilot projects for clinical care workflows.
Analyze and create Department of Surgery reports including metrics on new patient visits, time to new appointments, revenue, satisfaction of referring physicians, and OR utilization.
Coordinate all aspects of the Department of Surgery Faculty Mentoring program.
Maintain a faculty mentoring database.
Research and gather information for the annual faculty mentoring program report.
Schedule annual Assistant Professor meetings.
Ensure faculty compliance with annual documentation requirements.
Compile and submit updated mentor and mentee lists annually.
Manage administrative, research, and clinical responsibilities for Colorectal Surgery section faculty.
Communicate with various stakeholders including faculty, university officials, administration, journal editorial boards, publishers, professional associations, research institutes, corporations, foundations, governmental agencies, and patients.
Provide financial and IT support.
Maintain a comprehensive calendar.
Arrange travel.
Compose letters.
Support HR processes such as gathering documents for appointments.