Project Analyst – Maximo & Asset Reporting

Port Houston•Houston, TX

3d•Onsite

About The Position

The Project Analyst – Maximo & Asset Reporting is responsible for tracking, analyzing, and reporting capital and P&L project including asset-related financial data. This role plays a critical function in bridging operations, finance, and system administration by ensuring accurate project cost accounting, capitalization of fixed assets, and timely reporting using the Maximo enterprise asset management system and other financial tools. The ideal candidate combines accounting and analytical expertise with a strong working knowledge of Maximo and capital project lifecycle management.

Requirements

Bachelor’s degree in Accounting, Finance, or related field required.
4 plus years of experience in project accounting, construction accounting, or fixed asset accounting.
Experience with IBM Maximo or another enterprise asset management (EAM) system required.
Prior experience with ERP systems such as Workday, Oracle, SAP, or similar strongly preferred.
Understanding of GAAP and capitalization policies for tangible and infrastructure assets.
Strong analytical and reconciliation skills with attention to detail.
Proficient in Microsoft Excel (pivot tables, VLOOKUPs, formulas).
Familiarity with project lifecycle from budgeting through closeout and capitalization.
Ability to work collaboratively across finance, operations, and technical teams.
Excellent written and verbal communication skills.
Self-motivated with the ability to manage multiple projects and meet deadlines.

Nice To Haves

CPA or in progress
Certified Project Accountant (CPAc)
Maximo Asset Management Certification (preferred)

Responsibilities

Monitor and maintain the financial integrity of capital projects in Maximo, including proper cost coding, budget-to-actual tracking, and status updates.
Coordinate with project managers, engineering, procurement, and operations teams to ensure accurate and timely capture of project-related financial transactions.
Review and validate project costs, ensuring alignment with capital policies, accounting standards, and project approval documentation.
Support the monthly and quarterly close process for project accounting and construction-in-progress (CIP) schedules.
Assist with the capitalization process by reviewing project completion documentation, in-service dates, and asset classifications.
Reconcile project data in Maximo to the general ledger and fixed asset subledger (e.g., WorkDay, Oracle, SAP, or other ERP systems).
Develop and maintain standard and ad hoc reports for asset and project tracking, using Maximo, Excel, and reporting tools such as Power BI or Crystal Reports.
Ensure compliance with internal controls and audit requirements related to capital expenditures and fixed asset processes.
Participate in system enhancement initiatives involving Maximo, including upgrades, workflow changes, and reporting enhancements.
Provide guidance and training to project stakeholders on project accounting procedures and Maximo best practices.
Support internal and external audit requests related to capital projects and asset records.
Contribute to process improvement initiatives to increase accuracy, automation, and efficiency in project accounting and reporting.
Cross-Departmental communication, as you will be dealing with Engineering, Construction, IT, Purchasing, et al. This requires face-to-face communication, sleuthing, and professional skepticism.
Act in accordance with Port Houston core values (respect, excellence, accountability, diligence, and you)
Perform other duties as assigned