Project Administrator

Black & McDonald Limited•West Valley City, UT

4d•Onsite

About The Position

Black & McDonald’s Utah team is growing! If you are a committed and a collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you! The Project Administrator is a valued support role and will be based in the West Valley City administrative office, reporting to the Project Analyst. Their primary focus is to assist with the overall project performance, helping the team to ensure its success. They will work closely with the Project Analyst, Project Managers and Field Personnel. Pay starts at $25.00 per hour; may increase depending on experience. The candidate will be working 32–40 hours per week depending on workload.

Requirements

Strong Organizational skills
Ability to Meet Deadlines
Communicates Effectively
High Attention to Detail
Microsoft Office 365 Skills
Intermediate Excel Skills (e.g. Formulas, Pivot Tables, Filtering, knowledge of using a Macro)
Aptitude for Learning
Holds Self and Others Accountable
Problem Solver and Innovator
Teamwork and Collaboration
Ability to multitask
Values and Respects Others
Planning and scheduling skills
Ability to work in a highly collaborative environment

Nice To Haves

Oracle JDE experience would be an asset but not a requirement
Preferred experience in utility or construction industry
Office Administration tasks and duties
Understanding the importance of Customer Service, Accuracy and Delivery

Responsibilities

Develop a working relationship with Field Personnel and Project Managers
Review field time for accuracy and follow up with Project Managers and Field Personnel to correct any inconsistencies and ensuring its accuracy
Prepare weekly payroll data in Excel using spreadsheets and pivot tables to send to the payroll department for processing
Basic knowledge of Union and Certified Payroll
Create work orders in Oracle JDE as requested
Review equipment used during construction in Microsoft Excel, ensuring its accuracy and loading the data into Oracle JDE
Updating project information in Oracle JDE as requested
Run reports in Oracle JDE and follow up with Project Managers
Assist with coding receipts for credit card transactions used by Field Personnel and Project Managers
May communicate with various vendors to obtain copies of receipts, as needed
Filing, as needed
Assist with/provide back up to our Billing Personnel
Assist Field Personnel with their cell phones and in the setup of Android tablets, providing user support, as needed
Assist in other administrative functions when necessary
Other duties as assigned