Project Administrator
Hedrick Brothers Construction•Winter Park, FL
•Hybrid
About The Position
The Project Administrator supports the Project Manager and project team with the daily administration and processing that keep projects on schedule and on budget — spanning contracting, procurement, payment processing, and contract administration. You own the documentation and financial processing that keep the project running smoothly behind the scenes.
Requirements
- Bachelor's degree or a minimum of 5 years of relevant experience required.
- Reliable transportation and a valid Florida driver's license.
- Proficient with Microsoft Office
- Highly organized, detail-oriented, and dependable with sensitive project documentation.
Nice To Haves
- experience with Procore, Bluebeam, and Timberscan a plus.
Responsibilities
- Manage submittal packages and obtain shop drawings, product data, and samples per the contract documents.
- Assist the PM with preparing and writing contracts and purchase orders, and with processing RFIs.
- Record and monitor the Notice of Commencement, bonds, and Builders Risk policies.
- Verify and maintain subcontractor compliance, including insurance coverage, licenses, and permits.
- Issue subcontractor change orders and purchase orders once the owner has signed a PCCO.
- Process invoices and subcontractor pay applications in Timberscan and enter team timesheets in Procore.
- Assist with monthly applications for payment and follow up on routing and scheduled payments.
- Enter Potential Change Orders in Procore for PM review and manage the Owner Direct Purchase Program.
- Distribute procurement information to the PM and appropriate parties to expedite the project, flagging delays immediately.
- Support the PM and preconstruction team with estimating, plan distribution, subcontractor database, and GMP preparation.
- Record, input, and distribute meeting minutes in Procore and copy/distribute plans to trade partners and vendors with discretion.
- Set up the PM's binder, Procore project, permit log binder, and Superintendent files at job start, and assist with jobsite setup.
- Coordinate with the Superintendent to track the rolling punch list, and compile the Owner's Maintenance Manual at completion.
Benefits
- Competitive compensation commensurate with experience
- Profit sharing and bonus opportunities tied to company and project performance
- Comprehensive health, dental, and vision coverage
- Company-provided life insurance
- 401(k) with company match
- Paid time off, company holidays, and paid parental leave
- Annual stipend for company-branded apparel
- Ongoing training, certification support, and clear paths for advancement
- A collaborative, values-driven culture grounded in GRIT
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
