Project Administrator (Anchorage, Alaska)

BGC Engineering•Anchorage, AK

13d•Hybrid

About The Position

BGC Engineering Inc. (BGC) is an international applied earth sciences professional services firm with over 800 employees across various fields. They foster a culture of innovation, excellence, and transparency through a flat management structure, creating a dynamic and inclusive work environment. BGC offers training, mentoring, social, and wellness activities to support employee growth and well-being. The company values 'One Team, Excellence, Curiosity, Common Sense and Clarity'. BGC is seeking a motivated and organized Project Administrator to support Alaska-based projects and contribute to the launch and growth of their Anchorage office. This role will initially be remote for a candidate in Anchorage, Alaska, and will transition to an in-office position once the office opens. The Project Administrator will collaborate with Project Managers, Admin Leads, and other administrative staff in a fast-paced consulting environment. The ideal candidate is adaptable, proactive, communicative, and committed to delivering high-quality work.

Requirements

10+ years of relevant experience in administration.
Demonstrate initiative and work proactively.
Adapt quickly and manage changing priorities effectively.
Organize work, meet deadlines, and maintain strong attention to detail.
Proficient with Microsoft Office, Adobe Acrobat, and confident learning new programs.
Communicate clearly and professionally, both verbally and in writing.
Work independently and stay accountable for results.
Have a common-sense approach and sound critical thinking skills.
Collaborate effectively in a team environment.
Contribute to a positive and inclusive office and team culture.

Responsibilities

Coordinate field crew logistics, including resource and vehicle tracking, travel, and accommodations.
Maintain project team calendars, including milestones, deliverables, vacations, field schedules, and travel.
Coordinate meetings, take notes, and track action items.
Source and coordinate field-related equipment, supplies, and vendor services, including shipping and receiving.
Apply project specific document control requirements to maintain the quality of project deliverables.
Assist Project Managers and Project Accountants with regular progress and accrual reporting, invoicing, and budget tracking.
Maintain project team SharePoint sites, filing systems, and Teams channels.
Prepare and format letters, reports, presentations, and other project documents.
Support onboarding for new team members and track training completion.
Anticipate project team needs and proactively recommend practical solutions.
Complete a variety of administrative and project tasks as needed, such as field data entry and compiling appendix materials.
Contribute to the search for local office space and assist with related coordination.
Coordinate general office organization, supplies, and day-to-day administrative needs.
Support planning for office and project events, workshops, and team activities.
Track BGC personnel shift rotations and coordinate related logistics.
Welcome visitors (clients, contractors and BGC personnel) to the Anchorage office space and support travel-related needs, including accommodations, vehicle bookings, and local area information.
Contribute to the development of a positive office culture that aligns with BGC’s broader One Team approach.
Support broader BGC teams and projects as needed.