Project Administrator

Primus Workforce • Edmonton, AB

5d • Hybrid

About The Position

The Project Administrator provides comprehensive administrative and coordination support for infrastructure or construction projects. This role involves managing project documentation, supporting operational processes, and ensuring efficient administrative functions across multiple teams. The position requires strong organizational skills, attention to detail, and the ability to work both independently and collaboratively.

Requirements

• Minimum of 3–5 years of experience in an administrative or project support role.
• Proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint).

Nice To Haves

• Experience in construction, engineering, or project-based environments is considered an asset.
• Experience with enterprise resource planning (ERP) systems is an asset.

Responsibilities

• Perform a wide range of administrative duties to support project teams, ensuring documentation is accurate, organized, and maintained in accordance with project standards.
• Maintain and update project records, communication logs, reports, and meeting documentation.
• Prepare detailed meeting minutes and track follow-up actions.
• Support the procurement, assignment, and tracking of IT equipment such as laptops, mobile devices, and office hardware.
• Coordinate setup and troubleshooting of basic office and site technology needs.
• Assist with procurement processes, including creation and tracking of purchase requisitions and related documentation.
• Support financial tracking activities to help maintain project costs within budget.
• Manage calendars, schedule appointments, and organize meetings, conferences, and events.
• Coordinate travel arrangements and logistics for project staff as required.
• Maintain resource availability schedules, including vacation tracking.
• Support the setup and demobilization of project or site offices as needed.
• Order office supplies and manage inventory for administrative and project needs.
• Handle courier arrangements and document distribution.
• Apply organizational policies and procedures to daily tasks while identifying opportunities to improve administrative processes.
• Collaborate with multiple departments and provide administrative support across teams as required.
• Assist in preparing presentations, reports, and organizational materials.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed