Project Administrator - Columbus, OH

George J. Igel & Co., Inc.•Columbus, OH

2d•Hybrid

About The Position

The Project Administrator (PA) will assist the project team with daily administrative duties as assigned by the Project Manager (PM), Assistant Project Manager (APM), and Project Engineer (PE). This position will work in an office setting at our corporate offices and various jobsite field offices. This person should consistently demonstrate Integrity, Gratitude, Excellence, and Leadership.

Requirements

Knowledge of Microsoft Office Suite
Knowledge of grammar, spelling, and punctuation
Knowledge of office equipment
Skilled at handling multiple documents and files
Ability to stand for extending periods of time
Ability to walk extended distances
Ability to communicate orally and in writing
Ability to speak publicly
Ability to be highly organized and accurate
Ability to read and comprehend information from written materials
Ability to work independently and in a team environment
Ability to travel to and from the primary workplace daily, as well as to the occasional off-site locations such as job sites
Associate degree or higher in a relevant field of study, or at least two (2) years of experience in an administrative assistant or similar office support role required
Must be able to successfully complete necessary background checks
Must successfully pass a pre-employment drug screening. (George J. Igel & Co., Inc. is a SUPR Drug-Free Workplace and tests for marijuana)
Must maintain an MVR (Motor Vehicle Record) that meets the Company eligibility

Responsibilities

Collects, organizes, and maintains project documents in appropriate software
Collects documents relating to plan changes and communicates changes to the project management team
Prepares and provides reports and documentation to internal teams
Orders resources as needed
Assists with all change management, time and material invoicing, and allowance tracking
Assists with the submission of Request for Information (RFI), including logging, tracking, and communicating information to internal team members
Assists with subcontracts, pricing changes to work, and purchase orders as needed
Supports submittal management
Collects and routes material certifications, bills of lading, and jobsite tickets as needed
Itemizes and codes invoices from vendors and subcontractors
Coordinates with vendors and subcontractors to acquire invoices and obtain quotes
Develops, tracks, and sends monthly invoices to customers
Assists with revenue and cost projections
Provides administrative support to assigned project team
Coordinates with field staff to ensure documentation matches established processes
Knows and adheres to all Company policies and procedures
Other duties as assigned