Project Administator

Tutor Perini•Menlo Park, CA

22h•Onsite

About The Position

Rudolph & Sletten, a Tutor Perini Company, is seeking a Project Administrator to join our project office in Menlo Park, CA. The Project Administrator provides administrative support to the jobsite project team. Responsible to ensure smooth day to day activities on the project site, including site office equipment and supply management and to assist with document administration and tracking of all associated construction compliances. This position may be located at a regional office OR at a construction project site and candidate must have the flexibility to change construction projects as needed.

Requirements

High school diploma or GED required.
Ability to effectively communicate and participate actively in a critical role as part of a team environment
Manage multiple tasks, produce quality work on time-sensitive deadlines while remaining flexible and able to pivot between tasks as needed
Ability to establish and maintain relationships with key stakeholders in other Departments and projects to assist in resolving mutual issues or to develop improved processes
Excel proficiency and use of overall MS Office Suite

Nice To Haves

Construction industry experience preferred
Project Management Software (Procore), JD Edwards E1 (Financial) & Bluebeam pdf experience are preferred
Egnyte or similar cloud platform content sharing experience preferred
Adept in learning new software quickly and able to navigate and use to review, track, and upload various documents

Responsibilities

Act as liaison for the project; respond to requests, answer the phone and greet visitors (if onsite)
Maintain and Organize project electronic folders for consistency
Assist Superintendent with union notifications per union agreements
Assist with maintaining project directory
Schedule and coordinate team meeting (book room, order food, send meeting invites)
Assist with training/offsite inspection travel arrangements
Coordinate with Jobsite Safety Coordinator/Superintendent to process new union hires (submit new hire package to payroll)
Help maintain equipment logs as required by contract
Assist with scheduling the return of all leased/rented equipment (internal and external)
Aid project with any site security / badging or other logistic items as needed
Maintain the field office services and supplies including office supplies, office equipment and employee supplies
Run project reports as required for the project team and for record purposes
Track and maintain up to date logs for Subcontract compliance as required, including but not limited to, insurance, and any other project-specific needs
Ensure current logs are available for use by the FOC and Project team
Collect union payroll hours weekly from the Superintendent or designee
Aid the Project FOC with completing and tracking of employee and equipment transfers
Assemble and file necessary documentation for archiving along with the project team at the end of the project