Project Administrator – Turnaround

Canoco • Fort McMurray, AB

37d • Onsite

About The Position

We are currently hiring an experienced Project Administrator for a turnaround project at the CNRL Horizon Site. This is a fly-in/fly-out opportunity with camp accommodations provided, charter flights available from Edmonton or Calgary, and competitive rates. The successful candidate will support a fast-paced turnaround environment and play a key role in coordinating administrative functions throughout the duration of the project.

Requirements

• Previous experience in a Project Administrator, Site Administrator, or similar administrative role
• Proficiency with Microsoft Office Suite, with advanced Excel skills preferred
• Ability to commit to a 12 & 2 rotation, working up to 12-hour days for the full duration of the turnaround
• Valid Class 5 Driver’s License

Nice To Haves

• Experience working in the Oil & Gas or Industrial Construction industry is considered a strong asset
• Experience with Aimsio or similar workforce management software is an asset

Responsibilities

• Manage employee schedules, shift rotations, absences, and vacation requests
• Prepare, distribute, and reconcile daily sign-in sheets and employee timesheets
• Process overtime request forms, obtain required client approvals, and ensure accurate payroll documentation
• Complete daily, weekly, and monthly reports required by Canoco and the client
• Coordinate vehicle passes, visitor passes, and maintain tracking of expiry dates
• Process personnel changes, update employee records in Aimsio, and communicate updates with head office
• Coordinate employee onboarding activities, including site training registrations
• Manage employee terminations by completing documentation, updating schedules, cancelling bookings, and notifying appropriate personnel
• Support the coordination and communication of site logistics
• Provide administrative support to site supervision and project personnel
• Thrive in a fast-paced turnaround environment while maintaining accuracy, organization, and attention to detail
• Demonstrate strong communication, teamwork, and problem-solving skills while maintaining a commitment to safety, quality, and professionalism

Benefits

• Fly-in/Fly-out opportunity with charter flights from Edmonton or Calgary
• Camp accommodations provided
• Travel allowance program available for eligible out-of-province workers
• Opportunity to work on a major industrial turnaround project with an experienced team

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed