Project Administrator III

Join the 'Ohana • Honolulu, HI

1d

About The Position

As a Project Administrator III, you play a critical role in overseeing and supporting the successful execution of complex projects. Building on your experience as a Project Administrator II, you will take on more advanced responsibilities in project coordination, stakeholder management, and process improvement. Your strong leadership skills, attention to detail, and ability to manage project teams will contribute to the overall success of projects and the achievement of organizational objectives.

Requirements

• Bachelor's degree in a relevant field or equivalent work experience.
• Several years of experience in project administration or related roles, with a proven track record of successfully managing complex projects.
• Strong understanding of project management principles, methodologies, and practices.
• Proficient in using project management tools and software, such as Microsoft Project or similar applications.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong leadership and team management abilities, with the capability to motivate and guide project teams.
• Excellent communication skills, both written and verbal, with the ability to effectively communicate complex information to diverse audiences.
• Strong analytical and problem-solving skills, with the ability to think critically and make sound decisions.
• Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Detail-oriented with a focus on accuracy and quality of work.
• Strong interpersonal skills, with the ability to build and maintain relationships with stakeholders at all levels.
• Ability to adapt to changing priorities and work effectively in a dynamic environment.
• Proactive and self-motivated, with a commitment to delivering high-quality results.
• Ability to handle confidential information with discretion and professionalism.
• Strong customer service orientation.
• Must be able to obtain required base passes (DBIDS, AIE).
• Must have valid drivers license and capable of driving themselves to the project site.

Nice To Haves

• Project management certifications (e.g., PMP) are a plus.

Responsibilities

• Coordinate and facilitate project meetings, including preparing agendas, documenting meeting minutes, and tracking action items.
• Collaborate with project managers to develop and maintain project schedules, ensuring timely completion of deliverables.
• Assist in project planning and resource allocation, including identifying project requirements and ensuring adequate staffing levels.
• Support project documentation and reporting, including creating, maintaining and submitting certified payroll reports for self-performance labor; reviewing subcontractor certified payrolls for contract compliance and submitting via the Clients construction management software; initiating, monitoring and maintaining base access for DAWSON personnel, subcontractors, consultants and services; set up and maintain project records to keep all associated project files update to and organized; and create project status reports to aid risk evaluation.
• Monitor project progress, milestones, and key performance indicators, and communicate timely updates to project team members.
• Manage assigned project budgets, including tracking expenses, reconciling invoices with Project Manager approval, and maintaining accurate financial records for the Project Managers utilization in their monthly project report.
• Ensure adherence to project management methodologies, processes, and best practices.
• Collaborate with cross-functional teams to ensure effective coordination and communication among project stakeholders.
• Support the implementation of project management tools and software, providing training and guidance to project team members.
• Assist in the development and improvement of project management templates, tools, and processes.
• Mentor and provide guidance to junior project administrators, promoting their professional development.
• Identify opportunities for process improvement and contribute to the implementation of efficiency initiatives.
• Handle escalated project-related issues and conflicts, working towards resolution and ensuring customer satisfaction.
• Collaborate with internal and external stakeholders to establish and maintain positive working relationships.
• Stay updated on industry trends and best practices in project management.
• Performs other duties as required or assigned which are reasonably within the scope of the duties in this job classification.

Benefits

• DAWSON offers a best-in-class benefits program including medical, dental, and vision insurance; a 401(k) program with employer match; paid vacation and sick leave; employer-paid basic life and AD&D insurance; an Employee Assistance Program; and a flexible work environment.
• Additionally, employees can choose from several voluntary benefits including critical illness coverage; accident insurance; identity theft coverage; pet insurance, and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level