Project Administrator

Quanta Infrastructure Solutions Group, LLC•Birmingham, AL

2d•Onsite

About The Position

The Project Administrator at QISG will assist the department with all functions of daily operations, including scheduling meetings, managing schedules, preparing reports, and processing expense reports.

Requirements

Adept at problem solving, including being able to identify and resolve issues in a timely manner.
Effective interpersonal, written and oral communication skills, coupled with meticulous attention to detail and accuracy
Ability to handle multiple tasks, prioritize effectively, and manage time efficiently.
Ability to think critically and adapt to changing project conditions.
Capable of developing accurate reports and documentation.
Skilled in fostering a collaborative, respectful work environment.
Proactive in identifying and addressing the needs of leaders, teammates, and clients to meet critical deadlines.
Proficient in Microsoft Suite (Word, Excel, PowerPoint, and Outlook)

Responsibilities

Provides Operations management with administrative support
Reviews and approves expenses reports
Processes invoices for payment
Coordinates with various departments and assists with the drafting of presentations, ensuring materials are completed, organized, and reviewed
Coordinates meetings for Operations, documents meeting minutes, and tracks actions items
Coordinates travel for project teams
Assists with project submittals and requests for information for various projects
Downloads, issues, and schedules work packages
Audits project documents for accuracy and program efficiency
Drafts reports, memos, letters, and other documents using relevant computer applications (MS Office, Visio, etc.)
Reads and analyzes incoming memos, submissions, and reports to determine their significance and plan their distribution
Performs general office duties such as ordering supplies and maintaining records management database systems
Creates, organizes, updates, and maintains electronic and printed files of project documents utilizing various systems, including Procore, Microsoft Word, Excel, Project, and SharePoint
Opens, sorts, and distributes incoming correspondence, including faxes and email
Adheres to internal standards, policies, and procedures
Performs special projects and completes other job-related duties as assigned