Project Administrator

United Electric Supply•Langhorne, PA

About The Position

United Electric Supply Co. Inc. is a nationally recognized, 100% employee-owned company that is a large multi-regional supplier of electrical products and advanced services for the construction and industrial markets. United Electric offers a full range of electrical products and services with concentrations in industrial automation, building automation, lighting, wire/cable/conduit, distribution and control, data communications, electro-mechanical and energy solutions. With over 300 employees, United Electric is headquartered in New Castle, Delaware with locations throughout Delaware, Pennsylvania, Maryland, New Jersey, Virginia and New York. Position Summary Proactively manage projects while maintaining overall project profitability and a high level of customer service. Utilize the project management process (SPI) while providing departmental support.

Requirements

Excellent interpersonal and communication skills.
Professional phone manners
Excellent organizational and time management skills
Ability to work well under pressure
Working knowledge of Microsoft Office (Word, Excel, Outlook)
Experience in effective conflict resolution.
High School Diploma required

Responsibilities

Communicate shipping updates to the customer weekly, at a minimum.
Notify necessary parties of changes, errors, or exceptions.
Review each project with Quotations Specialist to understand scope of work and project requirements.
Communicate directly with customers to review project including details, exceptions, and completion date.
Release orders in JMS detailing any exceptions including freight.
Maintain Purchase Order financial worksheet to ensure proper project closeout and maximize profitability.
Create ship schedule following the process making sure to include all Bills of Material.
Maintain communication with Outside Sales and the customer.
Send customer ship schedule with notes of ‘Hold for Release’.
Work with operations regarding logistics for managing jobs.
Participate in joint sales calls to understand customer needs.
Market project management capabilities internally and externally.
Manage financials, run invoice register, reconcile, and update customer.
Request Record Drawings from Manufacturer or Rep.
Process O & M per Purchase Order requirements.
Participate in pre-job and project review meetings.
Attend vendor classes and factory visits.
Engage in Lifelong Learning activities and meet yearly requirements.
Performs other duties as obvious or assigned.
Adhere to all United Electric health, safety, and environmental policies.
Act in a safe and positive manner always, ensure that those around you do not put themselves or others at risk. Your personal safety is your responsibility.
Complete an accident/Incident report for any safety and/or health infractions that occur or are witnessed.
Support all United Electric health, safety, and environmental policies for all employees within your branch.