Project Administrator I

Granite Construction • Anchorage, AK

4d • $43,911 - $65,865

About The Position

The Project Administrator provides administrative, accounting, document control, and operational support to ensure efficient project and office operations. This role supports field operations, office personnel, and business unit leadership through a variety of administrative and compliance-related functions, Project operations. This position will also support the front desk operations.

Requirements

• High School Diploma or equivalent required.
• Relevant administrative, accounting, project support, or office administration experience preferred.
• Ethical and professional business practices.
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
• Strong typing proficiency, including 10-key by touch, data entry accuracy, and general computer skills.
• Effective verbal and written communication skills.
• Strong attention to detail and organizational skills.
• Ability to work independently, manage competing priorities, handle multiple tasks, and respond with a sense of urgency while performing effectively under pressure.
• Ability to develop and maintain knowledge of company operations, organizational procedures, and personnel.
• Adhere to Granite's Code of Conduct on a daily basis.
• Demonstrate professionalism, discretion, teamwork, and a commitment to high-quality customer service.
• Demonstrate the ability to work collaboratively as part of a team.
• Be courteous, professional, and responsive when interacting with internal and external customers.

Nice To Haves

• Experience with JD Edwards World/One World or other ERP systems preferred.

Responsibilities

• Create, maintain, and organize project and business files to ensure accurate document control and record retention.
• Distribute, copy, and manage confidential company documents to ensure timely communication while maintaining compliance with privacy and document retention requirements.
• Maintain office, reception, mailroom, and file room organization to support an efficient work environment.
• Perform data entry and administrative processing, including timecard entry, payroll support, accounts payable invoice processing, accounts receivable billing and collections, vendor setup, and purchasing card reconciliations to ensure accuracy, timely completion and compliance with Company policies and procedures, Generally Accepted Accounting Principles (GAAP), and Sarbanes-Oxley (SOX) requirements.
• Provide receptionist and front-office support, including answering and directing calls, greeting and assisting visitors, managing calendars, handling incoming and outgoing mail, and coordinating deliveries.
• Support day-to-day business operations through administrative, accounting, and project-related activities to ensure accurate, efficient, and timely workflows.
• Assist with project setup activities, contract administration, contract billing functions, and document management.
• Coordinate communication and provide operational support to field operations, project teams, management, vendors, customers, and other stakeholders.
• Assist with purchasing, shipping, receiving, and procurement activities in support of field and office operations.
• Participate in internal audits and self-audits of business functions to ensure that established internal controls are followed to maintain compliance with Company policies and procedures, including Generally Accepted Accounting Principles (GAAP) and Sarbanes-Oxley (SOX) requirements.
• Provide department-specific support to Human Resources, Safety, Equipment, Estimating, Construction, and Construction Materials teams.
• Assist with business development activities, customer communications, and special projects as needed.

Benefits

• paid holidays
• sick leave
• medical
• dental
• vision
• life insurance
• disability insurance
• flexible spending plans
• special programs for musculoskeletal health
• mental wellness
• 100% of the premium is paid by Granite for eligible employees and dependents for a PPO medical plan
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• 100% match on the first 6% of eligible compensation that salaried employees defer into their 401(k) plans, which vests immediately

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED