Project Administrator, Craftsman (SWORD)

USfalcon•Colorado Springs, CO

5d•Onsite

About The Position

USfalcon seeks a Project Administrator to support the implementation of the 392d Combat Training Squadron’s (392 CTS) M&S strategy and roadmap. This strategy integrates current and future space M&S capabilities into United States Space Force (USSF) exercises. The Project Administrator position supports the 3IS III SWORD M&S Team by building and owning the processes, documentation systems, and accountability structures that enable the team’s three major lines of effort — deployment, integration, and development — to execute consistently. This position requires a mix of project coordination and well-honed administrative skills to ensure effective communication with internal and external stakeholders, management of project schedules, documentation of lessons observed, and overseeing day-to-day administrative functions of the team. This position is primarily in Colorado Springs, Colorado, with regular functions at Schriever Space Force Base, CO, and requires on-site support.

Requirements

10+ years of experience supporting DoD space operations or related
Experience supporting project teams with scheduling, documentation, and coordination to ensure timely tracking of milestones across interrelated efforts.
Experience utilizing software commonly available on Government-owned networks to produce products (e.g., Microsoft Office 365 applications, Teams)
Experience planning, coordinating, and supporting technical events, such as exercise planning conferences, technical working groups, and other multi-stakeholder professional events.
Experience gathering and organizing data to support resource allocation and team reporting.
Ability to effectively communicate with stakeholders both orally and in writing.

Nice To Haves

PMP certification or a Certificate of Project Management from an accredited institution.
Experience supporting project management activities from initial design to completion.
Experience with Department of War (DoW) acquisition, contracting, or Programming, Planning, Budgeting, and Execution (PPBE) processes.
Experience working in DoW or National space organizations.

Responsibilities

Prepare, manage, and maintain the project-related documentation (e.g., resource allocation, status reports, policies and procedures, and schedules).
Review, edit, and prepare for publication reports, meeting minutes, trip reports, assessments, and other products.
Coordinate with the 392 CTS Service Exercise Team (SET) to capture M&S requirements for exercises.
Own the team’s action item register and project status tracking system, ensuring consistent visibility across all active efforts and following up with team members to drive accountability to commitments.
Observe, capture, and recommend procedural changes to sustain best practices and learn from previous actions.
Own and continuously improve the team’s operational processes — including lessons learned capture, new team member onboarding, and standard operating procedures — developing templates and workflows that drive consistent execution across all three lines of effort.
Establish and maintain the team’s knowledge management system, including a centralized document repository, deployment runbooks, as-built records, and institutional knowledge captured from departing team members.
Plan, organize, attend, and document outcomes of SWORD M&S Team-supported meetings, conferences, working groups, seminars, and other M&S Integration events.
Carry out tasks as directed by contract leadership required to ensure 392 CTS mission success.